Calendars & Deadlines


Reappointment Deadlines

The dates for the reappointment process are in the reappointment calendar.

To help navigate the process, you may use these reappointment flowcharts.


Promotion and Tenure Deadlines

Chapter 3: Appointment, Evaluation, Promotion, Tenure, and Termination

Date

Action

Notes

September

15

Department RTP Committee holds organizational meeting.
Department RTP Committee solicits promotion and tenure candidates from the department faculty.
Recommended no later than this date, especially if department expects promotion or tenure candidates and therefore must solicit external reviews. 

October

8

Candidates for promotion or tenure supply dossier and folder to department RTP Committee. Department RTP Committee contacts external review candidates for willingness to review.  Use the UTC Tenure/Promotion Folder Checklist to ensure that all required materials are included.
Remember that a minimum of two must be acquired. Check with college or department bylaws for process details and additional requirements.

October

15

Department RTP Committee completes preliminary review and solicits additional information from candidate if desired.  The RTP Committee chair or a subset of the committee could complete this review. 

November

1

Final dossiers sent to external reviewers.
Dean appoints college RTP Committee.
 

January

1

Department RTP Committee should have received at least two external reviews.  Final review of the candidate can begin as soon as the reviews are received. 

January

15

Department RTP Committee sends its recommendation to the Department Head. Communication to the candidate is not required, but is recommended. 

February

1

Department Head sends her or his recommendation to the Dean, and notifies the candidate at the same time. Department Head also sends notice and justification to the RTP Committee if non-concurring recommendation.  Dean should immediately communicate each case to her or his College RTP Committee for procedural review and recommendation. 

February

15

College RTP Committee sends recommendations to Dean.
Department RTP Committee may send dissenting report to Dean if non-concurring recommendation between department RTP Committee and Department Head.
College RTP Committee recommendations are advisory to Dean, and its vote must be recorded on the recommendation form.

February

22

Dean sends recommendations forward to Provost. Send both the promotion/tenure dossier and promotion/tenure folder forward for any case which had a split vote in the department RTP Committee or which has some disagreement amongst the recommendations of the department RTP Committee, Department Head, college RTP Committee, or Dean. 

March

15

Provost sends recommendations forward to Chancellor.   

April

8

Chancellor sends recommendation forward to President.   

EDO Calendar

Chapter 3: Appointment, Evaluation, Promotion, Tenure, and Termination

Departmental Objectives Conference

April 1 - 15

Overall departmental objectives, derived from university and college objectives, are discussed and agreed upon by the Academic Department Head and the departmental faculty members to provide guidelines for the development of individual objectives.

Individual Objectives Conference for Returning Faculty Member

April 15 - 30

Faculty member submits written objectives for forthcoming year (May 1 - April 30) on Individual Objectives Sheet to the Academic Department Head; followed by a conference between the faculty member and head to negotiate and agree on the objectives.

Individual Objectives Conference for New Faculty Members

Sept. 15 - Oct. 15

Same as above.

Review Individual Objectives (optional)

Sept. 15 - Oct. 15

Individual objectives may be reviewed by faculty member and Head and, if necessary, modified. Faculty member may discuss progress to date.

Individual Performance Evaluation

March 1 – 16*

Faculty member submits Individual Performance Report Form to Academic Department Head. The Head evaluates performance of routine responsibilities and individual objectives met, and assigns the faculty member a performance ranking. The faculty member has the right to request a meeting with the Head within one working week to discuss and/or respond in writing to the evaluation.

March 30

Two copies of EDO Individual Objectives Sheet, Individual Performance Report Form, Individual Evaluation Form, and any other supporting documentation, including the faculty member’s written response to the evaluation, are submitted by the Academic Department Head to the Dean.

April 20 

Individual Objectives Sheet, Individual Performance Report Form, Individual Evaluation Form, and any other supporting documentation, including the faculty member’s written response to the evaluation, are submitted by the Dean to the Provost (sent to Faculty Records) along with recommendations for “Exceeds Expectations” and “Distinguished” ratings.

 

*EDO evaluation conferences of faculty members being considered for tenure or promotion and first year appointees, where possible, should be completed at least two weeks prior to departmental consideration for tenure/promotion or reappointment.