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University Web Page Policies and Guidelines

 

The UTC web pages should be an information resource and an interactive, evolving communications medium for prospective and current students, faculty, staff, alumni, friends of UTC, and our community. The policies and guidelines offered here are established by the UTC Web Advisory Committee and are reviewed regularly. The UTC Information Technology Coordinating Council oversees these policies and is responsible for implementing reviews and updates as deemed necessary.

Categories of pages

For the purposes of these guidelines, web pages will be divided into two main categories: Institutional pages which are intended to provide official University information and Non-Institutional pages which are the responsibility of their authors.

Institutional pages

The category of institutional pages includes the UTC homepage and those related to core University businesses. These pages will be designed and authored by or with the assistance of the Office of University Relations. Included are the pages for Admissions, Bursar’s Office, Financial Aid, Graduate School, Orientation, and Records and Registrations. The Office of University Relations is also responsible for maintaining the University Catalog online, the site navigation plan and controls, and an index for the site. University Relations also provides design guidelines, web design training, sample pages and support.

In addition to pages maintained by University Relations, the Institutional pages category includes pages for University divisions, departments, and offices.

Departmental homepages

Division, department, and office homepages should provide items of interest to their specific audiences. Such pages provide information about official University units, and must use the page design and navigation provided by University Relations. In general, they should not repeat information already available on the UTC homepage or other links, but should link to such information. They should provide additional information relating to their specific areas.

All departmental pages should meet the following guidelines. A page may be removed from the UTC website if it fails to meet these guidelines.

  • Be substantially complete in content.
  • Use the Institutional page design and navigation bar provided by University Relations.
  • Include the name of the organizational unit or department.
  • Include the e-mail address of the person maintaining the page.
  • Indicate the date the page was last reviewed on the page.
  • Be reviewed at least once every 60 days.
  • Provide information in a timely fashion, removing out-of-date information or announcements.
  • Link to standardized content (such as catalog information, admission requirements, costs) rather than creating separate copies of such.
  • Meet the requirements of all applicable statutes and University policies, including FERPA, AUP, copyrights and patents, ADA and handicapped access.
  • Regularly provide information to the Office of University Relations to allow the UTC website index to properly and easily categorize the page and its subsidiary pages.

Approvals for UTC Department, Division, Office Pages

Homepage Owner Design/Implement Approval

College/School Dean/Unit Head* Dean/Unit Head

Department/Office Department Head* Dean/Unit Head

It is the responsibility of the Dean or Unit Head (or designee) to contact the Office of University Relations to request a page be linked to the UTC homepage or secondary directories. Requesting a link signifies that the page meets the guidelines above.

* It is understood in most cases a Dean or Unit Head appoints a designee to create and maintain pages. The unit head is responsible for ensuring that the individual developing the home page maintains it and keeps the home page timely and accurate.

Non-Institutional pages

The category of Non-institutional pages includes the pages for faculty, staff, currently enrolled students, recognized student organizations, and other organizations (including approved community service organizations). These pages are not part of the official University website, and must provide visual separation from the official University pages. These pages are designed and authored by the individuals or groups served.

All such pages must meet the following guidelines. A page may be removed without warning if it fails to meet these guidelines. Individuals and groups are subject to normal University disciplinary procedures for violating these guidelines.

  • These pages may NOT use the Institutional page design and navigation bar provided by University Relations. Instead they must use a special footer provided by University Relations.
  • University Relations provides a page of University related graphics that may be used on Non-Institutional pages.
  • Include the name of the individual or group.
  • Include the e-mail address of the person maintaining the page.
  • Indicate the date the page was last reviewed on the page.
  • Meet the requirements of all applicable statutes and University policies, including FERPA, AUP, copyrights, patents, Faculty Handbook and Student Handbook. Infringement of copyright laws, obscene, harassing or threatening materials on pages can be in violation of local, state, national or international laws and can be subject to litigation by appropriate law enforcement agencies.

While the responsibility for the content of the page rests with the individual authoring the page, the following person will be notified if problems are raised with these web pages:

  • For faculty and staff, the individual’s Department/Unit Head (or designee)
  • For Recognized Student Organization, the Faculty Advisor
  • For students, the Vice Chancellor for Student Development (or designee)
  • For Other Organizations, the Office of University Relations
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