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Faculty & Staff Training

 

Training Overview
Training Options
FERPA Training Information

 

Training Overview

All training opportunities through the Records Office are now offered through UTC Learn (Blackboard)!

The Records Office with generous help from the Walker Teacher Resource Center has assembled on-demand training modules accessible through UTC Learn (Blackboard). These modules provide a training video and downloadable powerpoint presentations, giving the user easy and understandable training of the access that is needed.

Once the training video is viewed, you will take a test on the training you just received. A success rate of 80% or higher is required to receive access.

To be added to the Records Training Organization in UTC Learn, you will first need to submit a Training Authorization Form signed by your department head or supervisor indicating which access is needed for your position. Once this form is submitted to the Records Office, you will then be added to the Records Training Organization in UTC Learn to view and complete the training modules.

You will receive e-mail notifications when the Records Office has received your Training Authorization form, when you have been added to the UTC Learn Records Training Organization, and when you have received the needed access once a passing grade has been achieved.

If you have any questions, feel free to contact the Records Office, recordstraining@utc.edu

 

Training Options

  • FERPA (Family Education Rights and Privacy Act of 1974) – provides instruction on requirements for handling the privacy of student academic records.
    • Required of all faculty and staff requesting access to student information.
    • FERPA Training for Student Workers is available upon request.
  • Faculty Self-Service Banner (SSB)web-based access to grade posting and student information for faculty and advisors. 
    • Required of all instructors teaching graded classes and professional advisors.
  • Grade Change through Sharepoint - web-based access to change grades for faculty, ex: miscalculations, change incomplete to grade, and change NR to grade
    • Required of all instructors in need of changing student grades
  • University Staff through Internet Native Banner (INB) – access to student information available on-campus only for staff and professional advisors.
    • Recommended for staff requiring access to student information in a support role.  Faculty acting in an administrative role may find this access beneficial.
  • Limited Staff through Internet Native Banner (INB)limited access to student information available on-campus only to UTCID search and student schedules.
    • Recommended for staff requiring access to student schedules and UTCID’s only.
  • Overrides through Internet Native Banner (INB)– provides access to input closed class, level, and pre and co requisite overrides for individual students.
    • Required of all department heads or designated representative.  Approval of department head is required for a representative designated by the department head.
  • Assigning Advisors through Internet Native Banner (INB) – provides access to assign program advisors to students.
    • Required of academic faculty, professional advisors, or staff responsible for assigning advisors.
  • MyMocsDegreeprovides access to the degree audit program for undergraduate students and graduate students in a degree-seeking program.
    • Administrative support staff can receive access with department head approval.
  • ARGOSprovides access to reports.
    • Administrative support staff can receive access with department head approval.

 

FERPA Training

FERPA Training is offered through UTC Learn (Blackboard). This training is required before any other access is granted. Please email your FERPA training request to recordstraining@utc.edu. The Training Authorization form is required before being added to the Records Training Organization in UTC Learn.

 

 

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