UTC Library Reserve Policy Change

To balance the instructional needs of faculty and access needs of students with the requirements of U.S. copyright law and the Fair Use Guidelines (17 U.S.C § 107), the University of Tennessee at Chattanooga (UTC) Library is adjusting its policies and practices regarding course reserves, in particular electronic course reserves. As always, we are fully committed to supporting teaching and learning by assisting faculty in providing access to materials needed for instruction through the library reserve system, UTC Online Learning Management System, or other campus supported platforms.

Why Are We Doing This?

In April, 2008, Georgia State University (GSU) was sued by several major academic publishers for "pervasive, flagrant, and ongoing unauthorized distribution of copyrighted materials" through their electronic reserves system.1 Although GSU was cleared of most wrongdoing in this case, they were compelled to update their policies and practices to make sure that they were in compliance with the fair use guidelines outlined within U.S. copyright law. These practices include requiring faculty to complete a fair use checklist for each item placed on reserve, ensuring that only members of a class are able to view items on reserve for that class, and removing items from the reserve system on a regular basis. Because of this case and the ever-changing nature of copyright law, the UTC Library has updated its policies and practices surrounding reserves.

Electronic Reserves

Beginning in Fall 2014, the University of Tennessee at Chattanooga Library will no longer add electronic materials to the library course reserve system. Print/Physical materials, either faculty- or library-owned, will still be accepted into the course reserve system. In lieu of posting electronic copies to the library reserve system, the UTC Library will assist faculty members with:

  • scanning materials to PDF format and
  • creating persistent links to library-owned articles for posting/publishing within the UTC Online Learning Management System

The UTC Online Learning Management System provides a higher level of authentication than the library reserves system; restricting access to students currently enrolled within a class.

Implementation schedule for new electronic reserves policy

Summer 2014: No new electronic reserve materials will be added to the Library Course Reserve System. Faculty with current electronic reserves from Spring 2014 can elect to re-activate existing electronic reserves for Summer 2014.

What this means:

  • Faculty can request reactivation of existing electronic course materials in the Library Reserve System, but may not add new electronic materials.
  • Faculty can request assistance in finding and linking to library-owned articles and other electronic materials. Links and citations will be emailed to faculty members for posting via the UTC Online Learning Management System.
  • Faculty can request materials be scanned, including book chapters or articles. PDF files will be emailed to faculty members for posting/publishing via the UTC Online Learning Management System.
  • Faculty must certify, on the Reserves Request Form, that each item complies with U.S. copyright law under a fair use exception as a method of ensuring that we have made a good faith effort to comply with the current law.
  • The UTC Library will assess each request for fair use and copyright compliance and reserves the right to reject requests or seek clarification from faculty if any copyright concern arises.

Fall 2014: All electronic reserve materials will be removed from the Library Course Reserve System.

What this means:

  • No existing or new electronic course materials will be added to the library reserve system.
  • The Library will work with faculty to obtain files for teaching. Files needed for teaching may be placed in the UTC Online Learning Management System or distributed to students by the instructor.
  • The Library will provide assistance in finding and linking to library owned articles and other electronic materials. Links and citations will be e-mailed to faculty members for posting via the UTC Online Learning Management System.
  • Faculty can request materials be scanned, including book chapters or article scans. PDF files will be emailed to faculty members for posting/publishing via the UTC Online Learning Management System.
  • Faculty must certify, on the Reserves Request Form, that each item complies with U.S. copyright law under a fair use exception as a method of ensuring that we have made a good faith effort to comply with the current law.
  • The UTC Library will assess each request for fair use and copyright compliance and reserves the right to reject requests or seek clarification from faculty if any copyright concern arises.

Reactivating and Removing Print Reserves

Effective May 2014, the UTC Library will remove all items from the reserve system one week following the last day of final exams of the spring semester. See schedule below for specific dates.

  • Faculty can easily request an extension for another semester by submitting a reactivate form prior to the reserve removal deadline posted below and on the Reserve Policy page.
  • Faculty will be notified of any impending deadlines in a timely manner before the end of each semester.
  • Following the reserve take down, Personal items will be returned to faculty and library-owned items will be re-shelved within the circulating collection.
Academic Year Deadline for New Retaining / Reactivating Reserve Lists Reserve Removal / Take Down Date
2014 - 2015 May 10, 2015 May 11, 2015
2015 - 2016 May 8, 2016 May 10, 2016
2016 - 2017 May 7, 2017 May 8, 2017