Compensation and Payroll

 

UT’s Compensation Advisory Board (CAB) was launched in March 2010 to help guide the University’s compensation philosophy, structure and programs. The 13-member board serves in an advisory capacity and includes administrators, faculty and staff from every campus and institute. Dr. Richard Brown, Executive Vice Chancellor for Finance and Operations at UTC, was named as chair of CAB in 2011 and is dedicated to the University’s desire to improve the total compensation of its employees.

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Salary Schedule effective August 1, 2015
Salary schedule for regular staff employees, effective August 1, 2015


Frequently Asked Questions

An employee (regular, term and student) may access Employee Self Service by using their university Net ID and password to log in, then click on the Employee Self-Service Tab and select the desired feature.

An employee does not have to be an IRIS user. For assistance with NetID or password, contact the Help Desk at 425-4000.

Employees can view, print, email and/or download their current pay statement as well as pay statements from the previous three years through Employee Self Service

An email notification will be sent to the employee's NetID@tennessee.edu email address on the day prior to a pay date.  This is a reminder that the on-line pay statement is available for viewing.  Read MORE...

Your W-2 (Employee Wage and Tax Statement) form for tax year 2015 is now available online. You will also be receiving a paper W-2 form by the end of January. If you do not receive this paper form, or need to re-print it for any reason, you may now do so by visiting https://irisweb.tennessee.edu/irj/portal/W-2. In addition to tax year 2015, you may view, print, and download W-2 forms for any year back to 2002.

For tax year 2015, the Affordable Care Act requires the University to report the cost of coverage under an employer-sponsored group health plan in box 12 with code DD. Reporting the cost of health care coverage does not mean that the coverage is taxable. This reporting is for informational purposes only.

Funds will be deposited on your pay date. Please refer to Payroll Calendars. Funds will not be available prior to that date.

You must complete a new authorization form as soon as possible. 

You may direct deposit into two different accounts (a checking and a savings account, two checking accounts, or two savings accounts) and/or financial institutions.

If you choose to direct deposit into two accounts, you must designate one account as your primary account and the other as secondary. The secondary account will require a fixed dollar amount. Your pay will be split into the two accounts with the fixed dollar amount deposited into the secondary account and all remaining pay deposited to the primary account. If your net pay is less than the fixed dollar amount, all of the net pay will be deposited into the secondary account.

Using your university Net ID and password to log in, click on the Employee Self-Service Tab and select the desired feature.

  • Home Address Update – You may change your home address and you may add up to 4 additional telephone numbers for fax numbers, cell numbers, and alternate telephone numbers. You may also change your disclosure declaration limiting how much information is published within the University. Each time you make a change on this screen you will receive an email notification that your information has been changed.
  • Office Phone Update - You may change your office telephone number and add up to 4 additional telephone numbers for fax numbers, cell numbers, and alternate telephone numbers. You may also change your disclosure declaration limiting how much information is published within the University.
  • IRS Form W-4 Update – This screen allows you to change the tax withholding declarations used by the payroll system when calculating your federal income tax withholding. For example, if you get married or you want an additional amount withheld you may want to change your current declaration. Each time you make a change on this screen you will receive an email notification that your information has been changed.

Teaching and research graduate tuition remission is tax exempted by IRS Code Section 117. Graduate assistantships that are not involved in teaching or research were specifically excluded from this exemption thereby making the tuition remission related to these assistantships taxable. However, the tuition remission for these assistantships may be tax exempted under IRS Code Section 132 and Treasury Regulation 162(a) which allows education benefits from employers to be tax exempted for certain courses of study.

The purpose of the Graduate Assistant Tuition Remission Form is to determine the type of graduate assistantship and then determine if the assistantship is taxable or exempted. If the graduate assistantship is teaching or research, it is exempted by definition under IRS Code Section 117. If the graduate assistantship is a service assistantship, then the “Assistantship Duties and Responsibilities” are designed to allow the University to determine if the assistantship is taxable or exempted under Treasury Regulation 162(a) by comparing the duties of the assistantship to the course of study.  

Staff who are classified as graduate level students taking courses required by their employer or to maintain or improve skills needed in their present job are exempt from taxation.  To claim this exemption, please complete the Job Related Tuition Waiver Form.  This form requires both the signature of the employee and the department head.  Once the form has been completed, return the form to the University Wide Payroll Office at P115 Andy Holt Tower, Knoxville TN, 37996 or email it to rchance@tennessee.edu. 

Beginning Spring Semester 2012, the university will begin withholding taxes on the non-qualified graduate fee waivers once the $5,250 excludable amount has been reached for the calendar year.  The in-state and out-of-state graduate fee waiver value will be prorated over several months and taxed according to the following schedule.

Semester Month(s) including additional tax withholding
Spring February, March, April
Mini-Term May
Summer June, July
Fall September, October, November

 

Because the fee waiver value (over the $5,250 in a calendar year) will be added to the taxable income on your check and taxed at the W4 graduated rate, you can take your specific tax situation in consideration and submit a new W4 to your campus Human Resources/Payroll Office to adjust the amount withheld.  Please see your personal tax advisor for further advice.