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Annual Leave

UT HR Policy for Annual Leave

 

Annual leave provides regular staff and 12-month faculty with paid time away from work. Annual leave may not be taken until accrued. Leave must be approved in advance by the supervisor. Employees accrue annual leave on a monthly basis on the first day of each month.

 

Eligible regular full-time exempt staff and 12-month faculty earn 16 hours of annual leave a month. A maximum of 336 hours may be carried forward from one calendar year to the next year. Hours in excess of the maximum will be transferred to sick leave at the end of the calendar year.

 

Eligible regular full-time biweekly and monthly paid non-exempt staff earn annual leave based upon years of service. Hours in excess of maximum will be transferred to sick leave at the end of the calendar year.

  • Years 1 through 5:
          8 hours/month; maximum of 240 hours may be carried forward from one calendar year to the next.
  • Years 6 through 10:
         12 hours/month; maximum of 288 hours may be carried forward from one calendar year to the next.
  • Years 11 through 20:
         14 hours/month; maximum of 312 hours may be carried forward from one calendar year to the next.
  • More than 20 years:

     16 hours/month; maximum of 336 hours may be carried forward from one calendar year to the next.

Eligible regular part-time employees who begin employment on or before January 31, 2014, will accrue annual leave at a rate pro rata to their planned working time in IRIS. Effective December 31, 2014, the maximum annual leave hours that may be carried forward from one calendar year to the next is also pro rata to the employee’s percentage of effort as recorded in IRIS.

Eligible regular part-time employees who begin employment on or after February 1, 2014, accrue annual leave if their planned working time as recorded in IRIS is 75 percent effort or more. Annual leave is accrued at a rate pro rata to their planned working time in IRIS at 75 percent or more. The maximum annual leave hours that may be carried forward from one calendar year to the next is also pro rata to the employee’s percentage of effort as recorded in IRIS.

If a regular part-time employee who begins employment on or after February 1, 2014, has a planned working time in IRIS less than 75 percent, he or she is ineligible to accrue annual leave. However, any unused annual leave balance may be requested and approved by the supervisor for use until it is exhausted.


Annual Leave Deferral

Employees separating from service may elect to make a tax deferred contribution from their unused annual leave payout instead of receiving a lump sum payment. They may contribute up to 100 % of the annual leave payout (minus Social Security and Medicare taxes), within the annual IRS limits on elective deferrals based on the age/service of the employee and the calendar year in which the contribution is to be made. Contact Kathy Taylor for information.


Sick Leave

 

UT HR Policy for Sick Leave

 

Sick Leave protects regular staff and 12-month faculty against loss of earnings due to personal or family (spouse, child, or parent) illness, injury, and/or incapacity to work due to childbirth or adoption.

 

Eligible regular full-time employees accrue sick leave at the rate of eight hours per month.

Eligible regular part-time employees who begin employment on or before January 31, 2014, will accrue sick leave at a rate pro rata to their planned working time in IRIS.

Eligible regular part-time employees who begin employment on or after February 1, 2014, accrue sick leave if their planned working time in IRIS is 75 percent effort or more. Sick leave is accrued at a rate pro rata to their planned working time in IRIS at 75 percent or more.

If a regular part-time employee who begins employment on or after February 1, 2014, has a planned working time in IRIS less than 75 percent, he or she is ineligible to accrue sick leave. However, any unused sick leave balance may be requested and approved by the supervisor for use until it is exhausted.

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