Room Assignment Guide for Incoming Fall 2017 Freshmen

 

Freshmen Live On Requirement

    • All first year Freshmen are required to live on campus. 

Residency Exception

  • Students may apply for an exception if they:  live within a 45 mile radius, are married and / or have a child(ren), have medical condition preventing them from living in a campus environment.
  • Log in to Manage My Housing to complete the Residency Exception Request form.

UTC ID

  • In order to complete a housing application you must be admitted to the university and have set up your UTC ID and password.
  • Your UTC ID consists of three letters and three numbers (abc123) provided in your acceptance packet.
  • To set up your UTC ID and Password go to iam.utc.edu  and follow the New User instructions.
  • Please note it may take a day or two after being admitted to be able to log in to the Manage My Housing system. 

 

Review Building and Rates  

   North Campus Complexes     South Campus Complexes     Complex Rates

  • Building preferences are not guaranteed and are subject to availability.
  • Freshmen only buildings are Stagmaier and Walker.
  • Freshmen and Upperclassman (mixed) buildings are Guerry, Decosimo, Johnson Obear, Boling and Lockmiller.
  • Rates are for the 2016/2017 academic year. Please anticipate an increase for the 2017/2018 academic year.

 

Roommate Preferences

  • Do you know someone attending UTC? Would you like to live with them? If so, exchange full names and UTC IDs. You will need to include this information on your application.

Incoming freshmen can only be matched with incoming freshmen.

  • Only mutual requests will be considered (all applications MUST match)
  • Students will only be able to list 1 roommate preference on their application.
  • If  requests are MUTUAL, assignments will be based on the AVERAGE date of all the applications.
  • For example: Julie completes her application November 2nd. Emma completed her application January 2nd. Julie and Emma have both listed each other as preferred roommates making the request MUTUAL. Since the request is mutual their application complete dates will be AVERAGED (November 2nd & January 2nd) to place them together in the pool of applicants. Julie and Emma now have an application complete date of December 2nd in the pool of applicants.

Roommate preferences are not guaranteed and are subject to room availability.

  • You may update your preferences at any time. This will NOT change you application complete date.

 

Meal Plan

  • All students who live on campus are required to purchase a meal plan.
  • Review the meal plan options :      Campus Dish
  • Although meal plans are chosen through the housing website, please direct all meal plan questions to the Mocs Card Office at (423) 425-4109.

 

Communication between Housing and Students

  • All communication is through the STUDENT’S UTC email account!
  • If you have questions you may call 423-425-4304 or email housing@utc.edu from your UTC email account.
  • We would like to remind you how quickly our housing fills. It is important for you to apply for housing as soon as you are accepted into the University. 

 

Residential Learning Communities

  • Residential Learning Communities provide a unique atmosphere for residents who share common interests and cultivate an environment that supports personal growth through academic and social programming. Your decision to live in one of these exciting communities will make an impact on you for the rest of your life. Take the time to read about the different opportunities to get involved with RLC at UTC!  

Read all the instructions then click the APPLY NOW button at the bottom of the page:

Log in to  Manage My Housing

    a. Enter your UTC ID and password

    b. Click Manage my Housing twice

    c. Click "Apply for Housing"

There are approximately 10 steps in the application.  Click NEXT after each step

Steps include:

  • Profile Information
  • Emergency Contact Information
  • Optional Contact Information
  • Housing Contract (view)
  • Parental Guarantor (view)
  • Room Preferences
  • Roommate Preferences & Roommate Matching Preferences
  • Residential Learning Communities
  • Meal Plan
  • Pay $25 application fee (onetime, non-refundable fee)
    • Acceptable forms of payment:
      • Credit Card - VISA or MasterCard
      • The payment receipt will be emailed to the UTC account once submitted.
  • After paying the $25 application fee you will be able to view the summary page of your application.
BE SURE TO CLICK  "SUBMIT APPLICATION" at the bottom of the screen. 
Use the second scroll bar to view the Submit Application button at the bottom of the page.
 
scroll

    d. Updated Preferences

  • You may update your preferences at any time.  However, you must have updates submitted before the assignment date in order for it to take effect.
  • Updating your preferences will NOT affect your application complete date.

Room Assignments

    • Assignments are made based on the information the student has provided on their application and criteria determined by the housing office.
    • Assignments are made based upon the student’s application complete date (earliest first).
    • If you have roommate preferences, and requests are MUTUAL, assignments will be based on the AVERAGE date of all the applications.
      • For example: Julie completes her application November 2nd. Emma completed her application January 2nd. Julie and Emma have both listed each other as preferred roommates making the request MUTUAL. Since the request is mutual, their application complete dates will be AVERAGED (November 2nd & January 2nd) to place them together in the pool of applicants. Julie and Emma now have an application complete date of December 2nd in the pool of applicants.
    • Building preferences will be reviewed in the order listed on a student's application.  Assignments will be made based on room availability.

 

Assignment Dates & Deadlines

    • Check your UTC EMAIL ACCOUNT on the dates below.
      • You will receive either a "You've been assigned" or "Assignment Pending" email.
      • Not all students will be assigned each date.
    • Once you have been assigned a room, you will have 10 (ten) calendar days to pay your $225 pre-payment and electronically sign your contract to confirm your room.
      • Should your plans to attend to UTC change the $225 pre-payment is refundable, with submitted Housing Cancellation Request prior to June 1, 2017.
      • Cancellation requests received after June 1, 2017 will result in forfeiture of the $225 pre-payment.
    • Failure to agree to the contract AND pay the $225 prepayment within the required 10 days will result in your room assignment and application being cancelled.
    • Only a certain number of rooms will be assigned on each assignment date.
      • If you are not assigned a room on an assignment date, your application will remain active you receive and assignment.
    • Decline to go to the next round -- You may email housing@utc.edu and request to decline your assignment and be placed back into the pool of applications for the next assignment date. Choosing to go into the next assignment date does not change your application complete date. Going into the next assignment date is risky and does not guarantee that you will be placed in one of your preferred buildings. Please keep in mind that the number of rooms available is reduced during each assignment date.
    • It is university policy that all freshmen live on campus. Should on-campus housing space become filled, please be rest assured that you will be provided temporary accommodations (overflow housing) until we can provide you a permanent room assignment.

freshmen assignment process

 

ASSIGNMENT DATES & DEADLINES

 

Application Opens Tuesday, November 1, 2016
Assignments Start (1st Round) Wednesday, March 29, 2017
1st Round Confirmation Deadline Saturday, April 8, 2017
2nd Round of Assignments Wednesday, April 12, 2017
2nd Round Confirmation Deadline Saturday, April 22, 2017
3rd Round of Assignments Wednesday, April 26, 20017
3rd Round Confirmation Deadline Saturday, May 6, 2017
4th Round of Assignments Wednesday, May 24, 2017
4th Round Confirmation Deadline Saturday, June 3, 2017
5th Round of Assignments Wednesday, June 7, 2017
5th Round Confirmation Deadline Saturday, June 17, 2017
6th Round of Assignments Wednesday, June 21, 2017
6th Round Confirmation Deadline Saturday, July 1, 2017
*** You will receive an email by 5:00pm on assignment dates with your room assignment information
 
 

FREQUENTLY ASKED QUESTIONS

All communication is through the STUDENT’S UTC email account! Once assigned you will receive an email with instructions on how to confirm the assignment by paying the $225 pre-payment.
  • Click My MOCS Net
  • Log in using your UTC ID & Password (included in your admissions packet)
  • Once logged in click “Mocs Mail+” in the top right corner
  • All students with completed applications are in each assignment pool. Each time assignments are made only a certain number of rooms and applicants are assigned.
  • All rooms cancelled for non-payment are available during the next assignment date for those students remaining in the assignment pool.
 The building you requested did not have space at the time of assignment to honor your request.
 The request was NOT mutual or there was not enough space within the same apartment to pair you together.
 You may email housing@utc.edu and request to cancel your assignment and be placed back into the pool of applications for the next assignment date. Choosing to go into the next assignment date does not change your application complete date. Going into the next assignment date is risky and does not guarantee that you will be placed in one of your preferred buildings. Please keep in mind that the number of rooms available is reduced during each assignment date.
 Students who do not pay the $225 within the 10 days will have their application and assignment cancelled for non-payment. If you still plan to attend UTC, email housing@utc.edu and request that your application be reactivated, you will then be eligible for the next assignment date.
  •  You may email housing@utc.edu and request to cancel your assignment and be placed back into the pool for the next assignment date.
  • Going into the next assignment date is risky and does not guarantee that you will be placed in one of your preferred buildings. Please keep in mind that the number of rooms available is reduced during each assignment date.
  • We do not provide waiting list for specific complexes.
  • Should your plans to attend to UTC change the $225 pre-payment is refundable, with submitted Housing Cancellation Request prior to June 1, 2016.
  • Cancellation requests received after June 1, 2016 will result in forfeiture of the $225 pre-payment
 If two students agree to swap rooms they both must send an email to housing@utc.edu, from their UTC email account, agreeing to the swap. Include in the email: Your name, UTC ID & your assignment AND the person’s name, UTC ID and room you wish to switch to. An email will be returned when the requests are mutual and the swap has been completed.
 In order to provide the best service for our large student body, assignments are divided up into 3 categories: Incoming freshmen, Transfers and Current students. Each group goes through room assignments at different times, therefore students can only be matched as roommates if they are in the same category.
  • Log into your Manage My Housing account
  • Click "Mange My Housing" twice
  • Click "Apply for Housing"
  • Select the preference you are updating
    • Building
    • Roommate
    • Meal Plan
    • Residential Learning Community
  • Make sure you click "submit" for changes to be saved
*Updating your preferences will NOT change your application complete date.
  • Residential Learning Communities (RLCs) provide residents a unique, inclusive residential learning experience that takes education outside of the classroom and allows residents to learn where they live alongside students with similar academic interests and values.
  • Please Note: If you apply and are accepted to a RLC you will be assigned a room in the designated building. Please review the Housing Rates . The application and acceptance process for RLC’s will end in March 2016.
  • For more information click RLC's
Temporary accommodations (traditionally we have used a local hotel), until we can provide you a permanent room assignment on campus.
Since assignments are based on when you completed your application, overflow housing has traditionally been assigned to students that applied for housing late. Please keep in mind that the application opened November 1, 2016.
  • Please complete the Housing Cancellation Request form by logging into your Manage My Housing.
  • You will also want to contact admissions to cancel your enrollment. http://www.utc.edu/admissions/
Please send an email from your UTC email account with specific information on your request to housing@utc.edu.