Financial Aid Information for Faculty and Staff
The topics on this page are important to consider when advising students receiving financial aid. Financial aid encompasses scholarships, grants, loans and need-bases or academic employment.
- The FAFSA must be completed each year to receive federal and state aid. It is available January 1st of each year for the upcoming academic year.
- We encourage all students to complete the FAFSA. It is free and you never know if a financial emergency might arise and a student needs to take out a student loan.
- Many institutional scholarships require students to attend full-time to receive assistance, but many federal and state financial aid programs do NOT require students to attend full-time to qualify for assistance. Financial aid is initially awarded based on full time enrollment and is prorated based on the student’s actual enrollment.
- Enrollment status for federal and state aid is determined on the last day to add classes for the semester and financial aid is adjusted accordingly.
- Financial aid is awarded for the academic year, half for the fall and half for the spring.
- Dual enrollment hours DO count in attempted hours for federal/state aid.**
- Undergraduate students with 225 or more attempted hours are not eligible to receive financial aid. There is no appeal if a student has 225 or more attempted hours**
- All financial aid recipients must meet Satisfactory Academic Progress (SAP). Failure to meet the following requirements for Satisfactory Academic Progress in coordination with Federal Satisfactory Academic Progress (SAP) Guidelines, may result in the loss of financial aid:
Minimum Cumulative GPA: Students must maintain a 2.0 cumulative GPA.
- Course Completion Rate (CCR): Students must earn (pass) a cumulative 67% of all credit hours attempted.
- Maximum Time Frame: Receive degree within 150% of the published program length. For a student to be placed on unsatisfactory progress due to the maximum time frame, they would either meet or exceed 180 attempted hours. All grades, A, B, C, D, S, F, I, IP, NC, NR, W, and WF count as attempted hours. Students will be notified that they are Approaching 150% when they meet or exceed 150 attempted credit hours. When students exceed the maximum time frame and choose to appeal, a graduation plan is required. The graduation plan specifies the classes and number of hours a student needs to graduate. If the student’s appeal is approved, the student is expected to adhere to his or her graduation plan. If there are extenuating circumstances that will change the student’s graduation date, a revised graduation may be submitted for review.
- Your role as an advisor is to assist the student with the completion of the graduation plan. Each plan must have your signature and the student’s signature. The plan should be accurate and reflect each class the student must take to graduate. Once you have completed and signed the graduation plan for the student, you give back to the student to submit with his/her appeal or you may fax to the Financial Aid Office (423)425-2292.
- Please note: the faxed graduation plan must have the student's signature. If received without the student's signature, we will consider incomplete.
- The peak time for the completion of the graduation plans will be at the end of each term after students are notified of their new SAP status and at the beginning of each term when students are submitting appeals prior to the first day of classes.
- Students not meeting SAP are not eligible to receive HOPE and Institutional scholarships. Requirements MAY differ for outside scholarships. Students not meeting SAP will go on unsatisfactory academic progress (Unsat) and can submit a Financial Aid Appeal if reasons for not meeting SAP are due to extenuating circumstances.
- The Financial Aid appeal committee meets the 2nd Thursday of every month.
- Students who have an appeal approved will have specific semester GPA and course completion rate to maintain until requirements are met. Students are sent an e-mail stating the requirements.
Interested students should contact the Student Employment Coordinator in the Financial Aid Office regarding eligibility. Click here for detailed information regarding the following:
- Academic Service Scholarship Program
- Federal Work Study Program
- Job Location and Development Program
- Students are offered work study and must accept the award through the MyMocsNet account within 30 days to avoid cancellation. Eligible students employed through the Federal Work Study Program work 10 - 15 hours a week. Eligible student employed through the Academic Service Scholarship Program must work 125 hours per semester. If you have a position to post to be filled by a student through the Academic Service or Federal Work Study Program, please contact our Work Study Coordinator, Shayla Brown at 423-425-4677.
- All students participating in the Federal Work Study Program for the first time must be verified through the E-Verify program before beginning work. This process must be completed by the work study coordinator within 3 days of the student's hire date. The work study coordinator will notify both the student and supervisor when the student can begin work.
- A contract must be signed by you as the supervisor and the student each academic year. No student should work before the first day of classes or after the last day of classes each semester unless approved by the Work Study Coordinator. Students must be enrolled in classes during the semester they are employed. All students must maintain Satisfactory Academic Progress (SAP) including 2.0 cumulative GPA.
- As the supervisor, you are to monitor and report hours worked into IRIS for each student and submit time sheets to the Work Study Coordinator by the due dates. Please review the FWS Supervisor Guidelines provided below. Also listed below are necessary forms needed for placement and submitting time.
- Students with HOPE and Scholarship questions should be referred to the Financial Aid & Scholarship Office located in the University Center Room 202 phone: (423) 425-4677.
- The UTC Online Scholarship Application is available in the MyMocsNet August 1 through February 1 each year. The student must be fully admitted to the University before applying. This online scholarship application is for Institutional and Endowed scholarships.
TN HOPE Scholarship
- Dual enrollment and AP credit hours DO NOT count towards HOPE attempted hours.
- The FAFSA must be completed by September 1 to receive HOPE for Fall or February 1 to receive HOPE for Spring/Summer.
- HOPE recipients eligibility is reviewed every 24 attempted hours* and students must
maintain the following:
- 24, 48 attempted HOPE hours checkpoint: 2.75 HOPE Cumulative GPA
- 72, 96 attempted HOPE hours checkpoint: 3.0 HOPE Cumulative GPA OR 2.75-2.99 HOPE Cumulative GPA AND 3.0 HOPE semester GPA in your last full-time semester to receive HOPE under the Provisional Method and eligibility will be reviewed at the end of each semester.
- Students can view their HOPE GPA in the MyMocsNet account. Click here for Tutorial to view HOPE GPA.
- A student will forfeit the HOPE Scholarship, and will not be able to get the scholarship
back if a change in enrollment status occurs one of the following ways:
- Totally withdraw from UTC after the 14th day of classes (last day to drop before a W is received)
- Drop below full time enrollment (or from part time to less than 6 credit hours) after the 14th day of classes (last day to drop before a W is received)
- Taken off (do not attend) a Fall or Spring semester. Being enrolled in one credit hour will maintain your HOPE eligibility.
Appeals are considered for extreme circumstances and students should refer the to HOPE Scholarship Appeal Information
After the 15th day of the fall or spring term, students changing from 3/4 to 1/2 time OR
from 1/2 time to less than 1/2 time, may owe part of their HOPE Scholarship funds
back to the program.
Officially Dropping or Withdrawing From Classes
- Students considering or being advised to drop courses or withdraw from all classes should speak with a financial aid representative before doing so.
- Some of the implications for financial aid students of dropping or withdrawing from
- Forfeiture of the TN HOPE Scholarship. (hyperlink to HOPE for Advisors or to Scholarship section above).
- Repayment of federal and state financial aid; repayment amounts generally vary with the length of time enrolled during the term.
- Loss of future financial aid eligibility due to lack of satisfactory academic progress. Federal financial aid regulations require that institutions measure a student’s progression towards graduation, not just GPA when determining on-going eligibility for financial aid.
Students Who Stop Attending Classes
- Federal aid recipients who cease attendance and receive grades of F in all classes, or a combination of Fs and any of the following grades in all classes for the semester –W, I, IP, NC, NR, WF - are considered unofficially withdrawn. The determination that a student has unofficially withdrawn is made after grades are posted at the end of the semester.
- Unofficially withdrawn students are held to the same repayment of federal aid calculation as students who officially withdrew from classes during the semester. The last date of attendance, as reported by faculty members when students are assigned a grade of F, is used to calculate the amount of federal aid the student must repay.
- For purposes of determining a last date of attendance for federal aid recipients, academically related activities include but are not limited to:
- physically attending a class where there is an opportunity for direct interaction between the instructor and students;
- submitting an academic assignment;
- taking an exam, completing an interactive tutorial, or participating in computer-assisted instruction;
- attending a study group that is assigned by the school;
- participating in an online discussion about academic matters; and
- initiating contact with a faculty member to ask a question about the academic subject studied in the course.