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The University of Tennessee at Chattanooga
Faculty Council Minutes

October 15, 1998 Signal Mountain Room
University Center
Elected Members Present: Jim Avery, Tom Bibler, Boris Belinskiy, Marlene Bradshaw, Roland Carter, Joe Dumas, Gene Ezell, Phil Giffin, Diane Halstead, Jim Hiestand, Jonathan Mies, Marea Rankin, Terri Salupo, Marsha Scheidt, Lauren Sewell, Vicki Steinberg, John Trimpey, Rick Turpin, Bruce Wallace, Mike Whittle
Elected Members Absent: Mike Biderman, Pedro Campa, Valerie Copeland-Rutledge, Fritz Efaw, Lenny Krzycki, Deborah McAllister, Ed McMahon, Eileen Meagher, Cliff Parten, Mac Smotherman, Ann Stapleton, Felicia Sturzer, Margaret Trimpey, Randy Whitson
Ex-Officio Members Present: Bill Berry, Sheila Delacroix, Jane Harbaugh, Richard MacDougall
Among the Guests Present: Richard Brown, Joel Harrell

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Call to Order

President Verbie Prevost called the meeting to order at 3:03 p.m.

Approval of the Minutes of October 1, 1998

The minutes were approved as distributed.

Committee Reports

Death Benefit Fund Committee:

Professor Tom Bibler, Chair of the ad hoc Death Benefit Fund Committee, is sending a memo to all full-time faculty members, inviting non-members to join this year. The fund was established a number of years ago and was under the auspices of the UTC AAUP chapter for a time. Since that chapter has not been very active on campus of late, the fund has become an ad hoc committee of Faculty Council in recent years. It was established to provide immediate financial assistance to the survivors of the contributor as insurance payments may be slow or bank accounts may be tied up.

The fee to join is $20, and checks should be made payable to the UTC Death Benefit Fund. See the form attached to the minutes. The contributions are in a bank account earning interest until they are needed. Full-time faculty and administrators who have paid since the last death should not pay again. No payments have been made from the fund in several years. A list of current participants is attached to the minutes. Errors should be reported to Professor Bibler.

Administrative Reports

Chancellor’s Report:

President Prevost said the Chancellor had been called out of town for a funeral and would make his report at the next meeting.

Banner Report:

In updating Faculty Council on the project, Joel Harrell, Project Director of Banner 2000, began with a brief history. In February 1996, Chancellor Fred Obear appointed a committee to assess the state of the university’s student records systems. The committee, chaired by Professor Judy Nixon, not only assessed needs related to student information but also examined the current legacy system to identify Y2K concerns. The committee recommended the campus purchase a new system rather than patch the old system.

A second group was formed in the spring of 1997 as part of the university’s systems improvement process (SIP) with Vice Chancellor of Administration and Finance George Ross and Professor Ken Carson serving as co-facilitators. That group began researching appropriate systems while realizing a canned system would not provide the customized features associated with the home-grown legacy system. After looking at the attributes of several systems, a decision was made to purchase the Banner 2000 system.

Mr. Harrell distributed an information sheet on the project. While some degree of functionality may be given up in some areas, he said, the new system should provide the university with new opportunities to more effectively serve students, faculty, and staff. A second handout reviewed Banner web access by faculty and advisors. Mr. Harrell said the PC vs. Mac issue will not exist for 99% of the faculty connecting to Banner via a web interface.

Dr. Karen Adsit and the staff of the Teaching Resource Center are developing a Banner training module which should be ready by late spring or early summer. Mr. Harrell noted the timeline attached to the handout. The financial aid, accounts receivable, and housing modules are projected to be online by fall 1999. The intention is to have all students coming to the university for fall 1999 classes be on the system. Spring 2000 is the projected date to bring up registration and other major academic records systems within the university.

The implementation team developed the order for bringing units online for a number of reasons. Student financial aid was already using a canned system and was in a changing environment with the federal and state government requirements. Thus, the implementation team felt the unit was in a better position to be near the beginning of the timeline. The university did not really have an automated accounts receivable system, so that unit had little functionality to lose by automating early. Records, registration, and advisement functions were placed near the end of the timeline since those are the most complex and most customized and the areas most likely to lose some degree of functionality.

Mr. Harrell encouraged everyone to look at web sites such as Georgia Tech where Banner has already been implemented. Georgia Tech is calling its Banner system "Oscar" for Online Student Course Assisted Registration. Mr. Harrell and the team will be working with the SGA and a range of other campus groups to evolve a good name for Banner when it is introduced to the campus community. Scrappy has been suggested.

Mr. Harrell thanked Faculty Council President Prevost and Provost Bill Berry for proposing the Banner Academic Policy Committee. The committee will ensure the implementation team understands faculty concerns and that implementation plans are consistent with academic policy. He said the project should be shaped by campus needs and that faculty should be exposed to the range of options available within Banner. The implementation team and the academic advisory committee are currently working on issues related to the university’s repeat policy. He said the campus will be informed of all Banner decisions.

Dr. John Trimpey asked what he could do now that he won’t be able to do next year. Mr. Harrell said the intent of the project was to ensure that faculty would have the same access next year as they have this year. Professor Trimpey and Mr. Harrell discussed when transcripts would be available online and who would have access to them. Mr. Harrell said the web product would enable students to get their transcripts online. Faculty would need the student’s password. Although several security issues are involved, faculty will be able to obtain access in special circumstances. Professor Trimpey asked if Banner 2000 and the rap sheets would overlap for a period of time. Mr. Harrell said the rap sheets would continue for a period of time and then be phased out in favor of a PAC—a peripheral advance program planning document. That document will have all the current features of a rap sheet plus others.

Professor Hiestand asked how the transition was going. Mr. Harrell said the transition was going well and was on schedule. Some temporary, part-time employees are assisting in the academic area. The financial aid and accounts receivable modules will be tested in November. About 16 UTC people went to a users conference at Indiana State University last week and had a chance to share experiences and ideas with Midwest colleagues who are also bringing up the system.

Professor Bruce Wallace asked when departments would have to make final decisions on general education changes in order to for the information to meet Banner deadlines and catalog deadlines. Provost Berry said the schedule for course changes would be the same one to which the campus has adhered in the past. Mr. Harrell added that, as long as that schedule is maintained, the Banner schedule would be fine. He said the Banner schedule has been designed so changes will be made in only one system rather than in both the old and the new.

Provost’s Report:

Provost Berry said the recent meetings with the faculties of the various schools and colleges had been beneficial to him. Several items emerged from those discussions that he wants to pursue. He feels faculty need a clearer idea of university expectations for tenure and for promotion to associate and full professor. He will be working with the Council of Deans and Faculty Council to act on items that emerged from those meetings.

Associate Vice Chancellor’s Report:

On behalf of Dr. Ross, Associate Vice Chancellor Richard Brown thanked faculty for their cooperation during the demolition of the Math Building. He is working with students and others to design a park on the site. He will be sharing those ideas at a later Council meeting and seeking additional input. He is excited about returning that area to a green space with trees, a lawn, an irrigation system, and perhaps a fountain.

Three bricks labeled "U.S. Grant Medical Building Oct. 1901 – UTC Math Building Oct. 1998" were presented to commemorate the passing of the facility. One was presented to University Librarian Sheila Delacroix to be placed in the University Archives. A second was presented to Provost Berry in thanks for his leadership on the project. A third was presented to Faculty Council President Prevost for her assistance in organizing meetings with faculty affected by the demolition.

In discussing the history of the "Math Building," Professor Wallace said he would always think of it as the Art Building, which it was from 1950 to 1980. Prior to 1950, it was used by the Chemistry Department.

New Business

Professor Roland Carter asked if Faculty Council could address the issue of minority hiring and retention of minority faculty. He suggested Barbara Wofford present a "state of the union" address on affirmative action efforts at UTC. President Prevost said Faculty Council could address any issue of concern to faculty and would ask Dr. Wofford about making a report. Provost Berry said he shares Professor Carter’s concerns and added that Dr. Wofford had recently addressed the Council of Deans on that topic.

Announcements

President Prevost reported on the October 5 meeting of UT Counselors with President Joe Johnson. UTC is represented by President Prevost, Professor Bill Gurley, and Professor Howard Finch. President Johnson was in the hospital with kidney stones, so the Counselors met with Eli Fly and other senior UT officials. Discussion centered on budget and salaries, particularly data showing Tennessee falling behind other states. About 80% of the current budget is already committed to salaries and benefits. The best hope for improved salaries in the near term is to move up on the state’s priority list. Higher education is currently fifth behind K-12, prisons, Medicaid, and children’s programs. When the Governor’s Commission for Excellence in Higher Education makes its report, the focus is expected to be the need for increased funding. President Prevost said UTC would realize some benefit from the affinity credit cards that have been sent out. A portion of the earnings from the cards will be returned to the individual campuses.

On the topic of the search for UT President, President Prevost said early indications are that it is a wide-open search with no one having the inside track for the job. Bill Sansom is chairing the Board’s search committee while former UT-Martin Chancellor Margaret Perry is chairing the advisory committee. UTC has four representative on the advisory committee while Knoxville has seven, Martin three, Memphis three, and Tullahoma two. The first meeting of the advisory committee is October 22 in connection with the Board of Trustees meeting.

President Prevost said the Counselors also discussed TIAA-CREF cashability. UT officials offered little hope for any change in the current policy as some state legislators are very opposed to cashability. Professor Howard Finch has agreed to address this topic at a future meeting of Council.

Adjournment

President Prevost adjourned the meeting at 3:42 p.m.

Respectfully submitted,

 

Kathy Breeden

Faculty Council Secretary

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