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THE UNIVERSITY OF TENNESSEE AT CHATTANOOGA
FACULTY COUNCIL MINUTES

October 17, 1996
Signal Mountain Room
University Center

Elected Members Present: Ralph Anderson, Tatiana Bilgildeyeva, Mary Brabston, Martha Butterfield, Prakash Damshala, Joe Dumas, Robert Duffy, Fritz Efaw, Marvin Ernst, Gene Ezell, Leroy Fanning, Jim Hiestand, Bruce Hutchinson, Craig Laing, Renee Lorraine, Bob Marlowe, Gail Meyer, John Phillips, Verbie Prevost, Bill Prince, Farhad Raiszadeh, Mike Russell, David Shepherd, Joyce Smith, Jim Stroud, Kristin Switala, Larry Tillman, Margaret Trimpey, John Trimpey, Bruce Wallace

Elected Members Absent: Tom Kozubowski, Judy Miler, Barbara Ray

Ex-Officio Members Present: Jane Harbaugh, Fred Obear, George Ross, Tim Summerlin

Among the Guests Present: Karen Adsit, Deborah Arfken, Richard Brown, Dick Gruetzemacher, Carolyn Mitchell, Gene Schlereth, Greg Sedrick

Important Actions

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The Council voted that individuals with EDO evaluation responsibilities would be ineligible for the Faculty Administrative Relations Committee, approved four curriculum items including an International Studies minor, and asked Provost Summerlin to appoint a task force to develop an interdisciplinary Professional Studies major.

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Processional music was "The Lion Sleeps Tonight" by Ladysmith Black Mambazo and Bobby McFerrin singing the first movement of Bach's Violin Concerto in A minor.

Call to Order

President Ezell called the meeting to order at 3:16 p. m.

Approval of Minutes

Professor Joyce Smith stated that line 7 of the first full paragraph on page 4 of the minutes should read "if she [Professor Smith] had not been on Faculty Council," she would have known only from the Echo and Chattanooga Times about Convocation. Another correction was that Cliff "Parton" should be spelled "Parten." The minutes were approved as amended.

Committee Reports

Handbook Committee

Handbook Committee Chair Gail Meyer began her report with a concern about appeals of reappointment decisions. The Handbook states that a faculty member has a ten-day time limit to notify the chancellor of an intention to appeal, but there is no specific time line for the appeal process itself. This can present problems for faculty in their first or second years, who have only a matter of months after a negative decision is made to appeal and receive a final ruling. In the discussion that followed, several Council members stressed the need for a policy that would allow the entire appeals process to be completed within one or two months. (It was repeatedly reinforced during the discussion that the Handbook Committee is not rule-making body and should receive guidance from the Council in developing policy.) President Ezell will refer to matter of a reappointment appeals policy and time line to the Ad Hoc Committee on Tenure and Promotion Dossier (apparently now the Ad Hoc Committee on Tenure and Promotion Dossier and Reappointment Appeals).

On the topic of grade appeals, Professor Meyer then pointed out that while the Handbook states that the appropriate dean serves as chair of an undergraduate grade appeals committee, it requires the Graduate Council Petitions Committee to serve as the Graduate Grade Appeals Committee. The Handbook Committee sees no reason for this discrepancy, and no reason why deans should not chair graduate as well as undergraduate grade appeals committees. Assistant Vice Chancellor Deborah Arfken stated that the Chair of the Graduate Committee has been serving as chair of graduate grade appeals committees for some time, and that this process works smoothly and efficiently. Professor Verbie Prevost relayed that the Graduate Council is already in the process of considering this issue, and will offer their recommendations to the Faculty Council at a later date.

Finally, Professor Meyer reported that while the Handbook evidently allows department heads to serve on the Faculty Administrative Relations Committee (FAC), the Handbook Committee feels that anyone who has responsibilities for making EDO decisions should not serve on the FAC. Professor Meyer moved on behalf of the Handbook Committee that department heads or others with EDO review responsibilities be ineligible to serve on the FAC. (Such a motion does not require a second). A call for discussion was greeted with silence; President Ezell remarked on being greeted with "blank stares." Professor Meyer's motion passed unanimously by voice vote.

Curriculum Committee

Curriculum Committee Chair Gene Schlereth moved to approve the entire submitted curriculum package: an information item from Accounting and Finance that would delete CPSC 111 from the required courses for accounting majors; a proposal to require that 50% of the business credit hours applied to the BS in Business Administration be earned at UTC; a proposal to require Geology 108 or Geography 101 to the Geology concentration of the BS in Environmental Science (rather than requiring them both); and a proposal for an International Studies minor.

Professor Bruce Hutchinson asked how the 50% course requirement for the BS in Business Administration would relate to the new graduation requirements proposed by the Standards Committee last Spring. Professor Butterfield answered that the proposal on graduation requirements has not yet been passed by the faculty, and that the Council is awaiting more information on the proposal from the Standards Committee. Professor Ralph Anderson asked if the "50% rule" would exceed the requirement of 30 hours of course work required at UTC, and was told that it would. President Ezell and others indicated that it was acceptable for departments to require more than thirty hours at UTC.

In a lengthy discussion on the International Studies minor, Professor Marvin Ernst asked if students could, with the permission of the Coordinator, elect courses other than or in different Colleges than those listed in the proposal. Professor John Phillips, who chairs an advisory committee that developed the minor, answered affirmatively. Professor Bruce Hutchinson asked for the name of the program coordinator, and Professor Phillips responded that a coordinator has yet to be appointed. Professor Craig Laing asked if Geography 103 could be added to the core curriculum. Professor Phillips indicated his committee would take the matter under advisement. Professor Fritz Efaw wondered how difficult it would be for foreign students to earn credit in the minor for courses they had taken in other countries. Professor Phillips indicated that the usual transfer of credit process would be followed. Professor Kristin Switala noted that it would be important to accept transfer credit for UTC students who are studying abroad. Professor Mary Brabston asked if language requirements could be waived for students already fluent in a given language. Professor Phillips responded that the language requirement would not necessarily be limited to French, Spanish, or German. Professor Hutchinson asked where a course proposed for the minor would be sent. Professor Phillips answered that it would be sent to the Coordinator of the Program and follow the usual curriculum process. Professor Switala noted that this was how course proposals were handled in Women's Studies. Professor Bruce Wallace relayed that Art 431-432 had not been taught in several years, but that Art 214- 215, on world art, were taught every year. Professor Wallace moved to amend the motion to add Art 214-215 to the International Studies minor. Several Council members expressed the opinion that any proposed addition of courses to the minor should be considered by the Curriculum and the International Studies Advisory Committees before such additions were considered by the Council. Others maintained that since Art 214-215 were appropriate for the minor and the Art Department had recommended them, it would not be inappropriate for the Council to expedite matters and pass the amendment to add the courses. Those in favor of due process countered strongly. Professor Wallace volunteered to forget the whole thing. Professor Jim Stroud asked if Art 431-432 could be taught on demand, and Professor Wallace indicated that they were not being taught at all. Professor Stroud moved to amend the amendment and "replace" Art 431-432 with Art 214-215. (The original amendment was to add 214-215 and keep 431-432). Professor Hiestand seconded the motion to amend the amendment. When the votes were taken, both the amendment's amendment and the original amendment failed by voice vote (although there were several forceful "ayes" on both counts). Professor Verbie Prevost called the question on Professor Schlereth's original motion, and the motion to accept the entire curriculum package passed 23-4-1. President Ezell and Professor Butterfield assured professors that they could still get courses into the International Studies minor and the Curriculum Committee before the next deadline for curriculum changes for the Handbook. Professor Efaw expressed regret that the question had been called; there were elective courses listed in the minor that he felt should be omitted. Professor Efaw was advised that if he so desired he could move "later" to recommit the proposal to the Curriculum Committee.

Administrative Reports

Enrollment Management

Acting Provost Tim Summerlin presented a well-received address on enrollment management. UTC's goal is to enroll 10,000 students by the year 2000. Yet traditional means of increasing enrollment such as new programs, stronger retention efforts and the like may not be sufficient to enable us to reach this goal. As noted in the attached document on "Enrollment Management," it would be also be advisable to attempt to reach non-traditional students at various sites and times and through various delivery systems (such as distance education). The Provost recently visited Roane State Community College, which is interested in the possibility of working with UTC to provide a baccalaureate degree for its students. The College is place-bound, but the Roane campus has six sites with 21st century classrooms in which courses can be offered nights and weekends. The Provost stressed that a commitment from UTC to provide a baccalaureate degree at such institutions would require wide campus awareness and support, but that only a minority of faculty who find themselves intrigued with the project would be directly involved. The greatest single opportunity available is the development of a baccalaureate program for Associate of Applied Science (AAS) graduates. While such students are ordinarily immediately employable, professional aspirations would make a baccalaureate degree especially attractive to many of them. Very little has been done to address these needs in the region; the one exception is the Engineering Technology Program at UTC. Other programs in middle management, personnel, organizational behavior, human services and health services would are also needed. Provost Summerlin has contacted five community colleges--Chattanooga State Technical, Cleveland State, Roane State, Pellissippi State and Motlow State--and has asked what sort of major or course of study would be most desirable in a baccalaureate degree. Based on his research, the Provost suggested the possibility of a Professional Studies major that could conceivably draw on every College at UTC. Rather than create an entirely new degree, however, it might be best to use what is already available: an interdisciplinary studies major with a new concentration and curriculum aimed at AAS students. The Provost has discussed this possibility with the Chancellor, the Dean's Council, and the Executive Committee, and received strong support from all. (It is difficult to capture in the minutes the inspiring nature of this address; Secretary Lorraine, for one, got rather excited.)

In a brief discussion, Professor Larry Tillman asked approximately how many students such a program would be likely to serve. Provost Summerlin indicated he would need to consult with Institutional Research Director Dick Gruetzemacher before making an estimate, but that he thought that many students would be interested. Professor Tillman then wondered if we might be inundated with more students than we could practically handle. Acting Dean Greg Sedrick interjected that he would be willing to accept that challenge. Dean Sedrick also noted that a proposal from Engineering presented to the Council last January on Industrial Technology Management provides an estimate of prospective AAS enrollments in a baccalaureate major. Associate Provost Harbaugh indicated that copies of this proposal would be made for the Council. Professor Martha Butterfield then moved that the Provost appoint a Task Force to make recommendations, identify opportunities, set priorities, and to determine what sort of curriculum is needed to develop a Professional Studies major. These recommendations would be sent to the Curriculum Committee and the Faculty Council. Professor Leroy Fanning seconded the motion. Professor Stroud asked if Professor John Trimpey is in charge of all interdisciplinary majors. Professor Trimpey responded that the Dean of Arts and Sciences heads the Interdisciplinary Studies Program. The motion to appoint a task force to make recommendations concerning a Professional Studies major passed unanimously by voice vote. President Ezell informed the Provost that the Council will expect quick action on this proposal. (He smiled when he said that.) Provost Summerlin responded that if the faculty is interested in the project, he would enjoy hearing from volunteers.

Provost Summerlin also reported on construction of Metropolitan Hospital and Fletcher Hall. While apologizing for being somewhat vague, he suggested that we may be able to fix parts of the hospital as well and as soon as we can and then make use of what is inhabitable before the entire reconstruction is complete. He pledged to provide workable space for all units in need as quickly as possible. Professor Butterfield asked if all involved parties could have input into the resettling process. Provost Summerlin assured her that they could. The Provost added that the reconstruction of Fletcher Hall, which should be complete around this time next Fall, will provide us with some "elbow room."

Adjunct Mailings

Associate Provost Jane Harbaugh was happy to report that the mystery of the missing adjunct mailings (see previous minutes) had been solved. Through a combination of research, logic and addition, she determined the precise number of adjuncts at the University and had the mail room send exactly the right number of mailings to each department. The solution worked beautifully. Professor Joyce Smith looked radiant. (Professor Smith was already pleased; through the efforts of Mrs. Elizabeth Baily, the mail room, and Secretary Lorraine, she had received three sets of minutes for the last meeting.)

Student Evaluations

Director of Planning Evaluation and Institutional Research (henceforth "Dr.") Dick Gruetzemacher reported that Fall student evaluations would be sent out the 25th of October, and should be administered October 30-November 22. He also explained that last Spring's student evaluations had not yet appeared due mainly to technical problems with a new scanner and software. Dr. Gruetzemacher then told a tale so affecting that it elicited several sympathetic looks and sounds from Council members (who had probably expected at the onset to be slightly irritated about not having their evaluations back). First Dr. Greutzemacher's scanning supervisor suddenly left on an eight-week emergency leave. Then the new scanner started malfunctioning and had to be sent to Atlanta three times for repairs. The Office had to resort to using student workers for scanning during these scannerless periods. The evaluations are now working their way down the chain of command and faculty members should receive them soon. Institutional Research processes around 1800 class packets in the Fall, and about half that many in the Spring. Over the last five years the number of Fall packets has increased by 12%, and for some reason, by 33% in the Spring. Some departments evidently are evaluating every class taught, even if it is repeated in the Spring. This of course increases the bulk. A competent non-traditional student will be working on this Fall's evaluations over Christmas break, and those evaluations should be out by the second week of classes of Spring semester. Scanning sheets for second year faculty members will be out by December 1. Dr. Gruetzemacher asked for help from the faculty in order to expedite the scanning process. The biggest problem faced in scanning forms is that many of the forms are not properly filled out and/or not readable. Students filling out evaluation forms should be instructed to respond to the required "effective teacher" question (many miss it), should be instructed not to use a pen, not to write with a light hand, and to bubble in the boxes with a number 2 pencil only and not use X's , checks or slashes. *It would also help considerably if secretaries would send course evaluation packets in once or twice a week rather than all at once at the end of the evaluation period.*

Professor Meyer asked if the evaluations sent to second year faculty members by December 1 would include student comments. Dr. Gruetzemacher responded that these faculty would not receive the comments before they had distributed their grades. Professor Mike Russell said he thought that comments were supposed to come to the general faculty first. He recommended having time lines for sending the evaluations down the chain of command. Wouldn't it expedite the process of getting evaluations back to faculty, he inquired, if senior faculty were evaluated less often? Dr. Gruetzemacher answered that the fewer pieces of paper he received, the faster he would get our evaluations back. Professor Butterfield remembered that the issue of evaluating senior faculty less often had been discussed in a previous year but had been rejected by the faculty. She recommended that the Committee on Student Evaluation of Faculty revisit the issue at this time. President Ezell charged the Committee with doing so. Professor Tillman asked if it were necessary to evaluate classes every semester. President Ezell answered that only those Spring courses that one had not taught in the fall were to be evaluated. Professor Tillman noted sadly that in Physical Therapy everyone taught new courses in the Spring. Professor Joyce Smith asked if part-time faculty were supposed to be evaluated every semester regardless of whether their courses are repeated in the Spring. Professor Verbie Prevost responded that it is indeed policy in the English department to evaluate adjunct faculty courses every semester.

Old and New Business

There was no old business. Under new business, President Ezell announced he had received a complaint that some students had missed classes last week because they were required by professors of other classes to attend the lecture on The Bull Curve. President Ezell felt perhaps this problem could be addressed at the department level. Professor Meyer noted that we experienced a similar problem at Convocation, and feels that we need to send out a strong message that this sort of requirement is not fair to students and colleagues. Professor Butterfield suggested that President Ezell speak about this problem at the next full faculty meeting. (Professor Hiestand noted that the lecture referred to will be televised at 9:30 p. m. November 12 on channel 45.) On a related topic, Professor Marvin Ernst remarked that it is also problematic for faculty and students when other faculty members keep students overtime in their classes.

Announcements

President Ezell announced that he and Professors Prevost and Shela Van Ness had made a Systems visit to UTK, and that he would summarize the content of the meeting at a later date. Professor Leroy Fanning asked if there had been any progress made on the issue of state lines and tuitions. Chancellor Obear responded that there is no anticipated action this year; there is no sponsor for such a bill because there is no hope that one would be passed. President Ezell announced that the next Executive Committee Meeting would be Oct. 29 at 3:00 p.m., and that the next Faculty Council meeting would be November 7 at 3:15. There will be no Council meetings in December.

Adjournment

Professor Fanning suggested that the time was ripe for what he referred to as "that magic motion," and President Ezell adjourned the meeting at 5:08 p.m.

Respectfully submitted,

 

Renee Cox Lorraine

(Renee-Lorraine@utc.edu)

Cartoons dedicated to Professor Kristin Switala

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