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THE UNIVERSITY OF TENNESSEE AT CHATTANOOGA
FACULTY COUNCIL MINUTES

February 15, 1996
Signal Mountain Room
University Center

ELECTED MEMBERS PRESENT: Betsy Alderman, Tom Bibler, Mary Brabston, Martha Butterfield, Terry Carney, Ken Carson, Prem Chopra, Neal Coulter, Robert Duffy, Ahmed Eltom, Leroy Fanning, Nick Honerkamp, Bruce Hutchinson, Phil Kazemersky, Doug Kingdon, Tom Kozubowski, Renée Lorraine, John Lynch, Jim Macomber, Bob Marlowe, Gail Meyer, Anna Panorska, Tom Payne, Verbie Prevost, Bill Prince, Barbara Ray, Katherine Rehyansky, Mike Russell, Maria Smith, Margaret Trimpey, Sally Young, Shela Van Ness

ELECTED MEMBERS ABSENT: Shawn Evans, Jim McDonell, John Phillips, Joyce Smith, Kristin Switala

EX-OFFICIO MEMBERS PRESENT: Sheila Delacroix, Jane Harbaugh, Fred Obear, Charles Renneisen, George Ross, Grayson Walker

AMONG THE GUESTS PRESENT: Richard Brown, Rebecca Carlisle (Echo), Roland Carter, Betsy Darken, Brenda Davis, Gene Ezell, Ralph Moser, Charles Nelson, Vince Pellegrino, Oralia Preble-Niemi, Heather Wilson (Echo), Mike Whittle, William Wright

IMPORTANT REMINDERS

DATE CHANGES: Midterm grades are to be given to students during the week of March 4-8. The last day to withdraw from a class with a W is March 22.

COMMITTEE REPORTS: Committee chairs need to get their reports to Martha Butterfield in a timely manner. If a committee has items to be voted on, their materials need to reach Faculty Council members before the meeting at which they are to be voted on.

Call to Order

The meeting was called to order at 3:21 by President Martha Butterfield.

Approval of Minutes

Professor Robert Espeseth called Martha Butterfield to challenge the statement on page four of the minutes, "there is no sport comparable to football for females." He observed that rowing has more females involved than does football. Dean Charles Renneisen said that the statement should read, "there is no varsity sport comparable to football for females." Professor Terry Carney observed that rowing is a varsity sport at many universities.

The minutes were approved as corrected.

Committee Reports

Committee on Committees

Professor Ken Carson, chair, reported that the Faculty Club Committee had been reactivated. Members are Tom Bibler (CEAPS), Chair; James Avery (HECO); Gavin Townsend (Art); Verbie Prevost (English); and Walker Breland (Music).

Curriculum Committee

Professor Ken Venters, chair, reported that the course proposal for History 366 was remanded back to the department and would not be considered at this meeting.

Professor Doug Kingdon moved and Professor Tom Bibler seconded the motion to approve the circulated proposals, excluding the Modern Chinese History course. The motion passed 28-0-0.

General Education Committee

Professor Martha Butterfield, chair, reported that they had approved four new courses for General Education credit: Communication 320 (Category G) and English 212, 213, and 214 (Category B). All of these were existing courses.

Because of the many days missed because of snow, the committee is not quite ready to distribute drafts of proposed changes at college-wide meetings. The committee still hopes to be through their work this spring.

Faculty Club

Professor Tom Bibler, chair, reported that the committee had met. They wrote a description of the purpose and membership of the committee which he will give to the Handbook Committee.

Currently there is no clarification about alcohol use at the facility. The committee unanimously believes that having a permit to serve alcohol at the facility is necessary to avoid having the Faculty Club be seen as a free-standing Chickamauga Room.

In a 1986 opinion, attorney Karen Holt said that it would be all right for alcohol to be served at an off-campus site. Now she is reconsidering her stance and will get back to us. Knoxville does serve alcohol at its off-campus Faculty Club. It will not be necessary for us to deed the property to the UC Foundation.

President Butterfield said that committee chairs need to begin submitting their reports to her so that they can be presented at the March Council meetings. If there is business to be voted on, Faculty Council members must receive the information before the meeting.

Old Business

Professor Mike Whittle, chair of the Library Committee, submitted the Library Committee’s serials review policy and several recommendations. President Martha Butterfield praised the committee’s proactive stance.

Professor Verbie Prevost asked how recommendation 4, concerning personal subscriptions, would be handled. Professor Whittle said that the library would keep a list of journals privately held by faculty members. It would be up to an individual to contact the faculty member. Faculty members would decide whether or not to allow a person to use their journals.

Professor Shela Van Ness asked what was being done with regard to collaboration among area libraries.

University Librarian Sheila Delacroix responded that cooperative collection development is very difficult because we are dealing with different budgets. Although a library might agree to purchase a subscription this year, next year their budget might be cut so that it could no longer purchase the journal. Furthermore, users are stubborn and want to use the materials where it is most convenient.

Professor Van Ness asked if there could be more cooperation within the UT System, to which Professor Delacroix replied that many of the same problems would still exist.

Professor Bruce Hutchinson said that he was concerned about the calendar in point one. He is worried that much of the work is to be done during the summer months when faculty are not on campus. He would want a stronger statement saying that decisions to cut journals could not be made during the summer.

Professor Delacroix explained that they had purposely made the timetable loose to allow for flexibility. Snow days have already put them behind on getting lists out to faculty. She would still think that the lists could be completed by faculty before mid-May. Then during the summer, the librarians would look at lists, budgets, price increases, and the like. President Butterfield asked when faculty would receive a list of proposed cuts. Professor Delacroix believed the lists would be ready at the end of August and that proposed cuts would take place by November 1.

Professor Hutchinson would like to see a more specific calendar provided before we vote on it. Professor Delacroix reiterated her desire for flexibility.

President Butterfield asked that there be a motion. Professor Doug Kingdon moved and Professor Prem Chopra seconded the motion to accept the library committee’s proposal.

Professor Tom Payne asked if the review would take into consideration the duplication of ABI and journals. Professor Delacroix answered yes. People in the business department did look carefully at that issue last time, and some subscriptions were canceled on that basis. Professor Payne asked if that process would be continued, to which Professor Delacroix replied yes, but said that no other data base is quite like ABI. She further explained that sometimes the data base costs more than the subscriptions that we were currently taking, but that the data base would provide many more full texts for the students. She remarked that ABI must be reviewed annually, because they drop titles.

The motion passed by voice vote.

Professor Delacroix urged faculty members to send the committee feedback as they went to the process to identify glitches in the system.

New Business

Public Education Foundation Report to County Schools

Associate Provost Jane Harbaugh distributed drafts of the document "Creating a New School System for the Children of Hamilton County" which was prepared by the Planning Committee of the Public Education Foundation and presented to the Hamilton County School Board on December 12, 1995. [Those interested in the document can access it on the Internet at http://www.chattimes.com in the "Times extra" section.]

She remarked that the UTC faculty should be concerned about it because 58% of the products from these schools come here. The report was prepared by over 130 people from UTC, both school systems, and from the community at large (a list of these contributors appears at the end of the document). The report also includes a business compact draw up by representatives from major employers in the area. She "walked" Council through the report and noted that some sections are controversial. The School Board has not yet accepted the proposal, in part because funding has not been approved.

She also suggested that faculty read media reports of the meetings cautiously. What is a healthy exchange of ideas during discussion at these meetings is often reported as "conflict" by the media.

President Butterfield said that we will be greatly affected by these changes in a few years. Professor Harbaugh directed Council’s attention to page fifteen, which was not curricula, but exit standards. How to achieve these will be determined by teachers familiar with learning levels and assessment. Benchmarks will be provided along the way to make sure that students are achieving these goals. New forms of assessment, such as writing portfolios, may be used. President Butterfield remarked that many of the goals are similar to the ones faculty at the General Education luncheons said they wanted our students to have—at a higher level, of course. Professor Harbaugh mentioned that if these goals are met, the University may no longer need to provide any developmental courses.

Professor Verbie Prevost said she had heard that the county principals had said they found nothing to approve. Professor Harbaugh was unaware of their opinions. She urged faculty to get involved; now is the time to get things done. There will be much grant money available to implement new programs. This is our opportunity to create a new school system and return public schools to the public.

Snow Days

Many people have asked whether the midterm grade and drop dates can be changed.

Ms. Brenda Davis said that the current March 5 drop date is based on the policy that students are allowed no drops in the last six weeks of a term; the following week is Spring Break. She and her staff agreed that the date could be put off as late as March 29, but that poses some registration problems, because advising begins March 25 and the students’ RAP sheets might not reflect drops.

Professor Gail Meyer observed that people are going to have to crunch to get material in. President Butterfield said that changing the drop date would not compensate for missed classes, but that it would enable faculty to get another test or paper in before students had to make the decision. Professor Mary Brabston asked if changing the date would affect the dates faculty were to distribute midterm grades to students. Professor Verbie Prevost said that the two were interconnected and that she agrees with an extension of the date, but she believes that March 22 would be long enough. Students would have a full week after Spring Break to reorient themselves. Professor Shela Van Ness noted that March 22 is the last day for theses to be submitted; would that be a problem for Ms. Davis’ office?

Professor Prevost moved extending the withdrawal date to March 22. Professor Mike Russell seconded the motion. Professor Ken Carson said that he would not want this vote to be a precedent for future semesters; it should be made clear that this change was weather-generated only. The motion passed by voice vote.

Midterm grades are currently to be given February 21-27. Professor Barbara Ray moved that midterm grades be given February 28-March 5, one week later. Professor Nick Honerkamp seconded the motion. Professor Terry Carney observed that there would be a seventeen-day gap between midterm grades and the drop date and proposed a substitute motion: That midterm grades be given during the week of March 4-8. Professor Renée Lorraine seconded the motion, which passed by voice vote.

Professor Betsy Darken said that as Director of Developmental Mathematics, she is aware of how many classes have been missed. She suggested having make-up days, possibly having Reading Day be considered a Monday. Further, exam week could be pushed back two days, ending Thursday, not Tuesday. It would shorten the time between Spring and Summer semesters, but she thinks it would be worth it.

Professor Gail Meyer questioned the timing of calling off school last Friday. She was already at school when she heard that classes had been delayed until 10:00.

Discussion returned to make up days. Professor Prem Chopra suggested making departmental decisions about them. He, for example, has already scheduled a Saturday morning class to help students catch up on missed material. Professor Terry Carney opined that whatever we do, we must do it quickly so that students are forewarned.

Professor Nick Honerkamp asked if Spring Break was a right or a privilege. Could we make up days then? Professor Verbie Prevost said that she thought we would need to build in snow days at the front end; many students already have deposits on planned trips. Professor Terry Carney remarked that University property is often scheduled by other groups during our Spring Break, which could pose problems.

Professor Shela Van Ness said that if dates for final exams were pushed back, time could be freed. Why not have exams from April 26 until May 2 and use Reading Day as a class day?

Professor Ken Carson said that he becomes nervous when we try to change something as important as the schedule in this manner. He proposed forming an Ad Hoc Committee to come up with a proposal to present to Council. Professor Ahmed Eltom said that one or two days will not help Monday-Wednesday-Friday classes enough. Professor Margaret Trimpey noted that some faculty have already made up days. Professor Jane Harbaugh cautioned us not to ignore other dates, such as the beginning of summer school, advisement, and the like; we must look at any changes in context. President Butterfield mentioned the need to have time to get in grades for graduation candidates. Chancellor Frederick Obear said that you cannot use an officially declared University holiday, such as Good Friday, for a make up day. When asked by President Butterfield if Spring Break was also such a holiday, Chancellor Obear said no.

Professor Terry Carney moved to appoint a committee to develop a plan for making up this year’s snow days. Professor Prem Chopra seconded the motion, which passed by voice vote.

Ms. Brenda Davis said that any changes would affect students’ financial aid for summer school; they have to have grades from Spring semester before they can get their summer school checks. There are also academic standing questions to be resolved. The fee structure may be affected. She has already checked with VA, which said that each student would have to be recertified. Professor Renée Lorraine asked if Ms. Davis would serve on the committee. President Butterfield said that the next Faculty Council meeting was March 7, which gave us little time.

Brenda Davis, Betsy Darken, Tom Bibler, Gail Meyer, and Terry Carney agreed to serve on the Ad Hoc Committee. Council agreed to have a called meeting on February 22 to vote on the committee’s proposal. President Butterfield asked if Council would agree to waive the two-day rule and have the report delivered by the morning of that meeting. Council agreed. She noted that a long-term plan could be considered later.

Professor Russell noted that even when the University was open, sidewalks were in bad condition. He thinks it should be policy that the University is not opened until the sidewalks are safe.

Professor Leroy Fanning said that if the University opening was delayed on Tuesday and Thursday, the opening time should coincide with the beginning of a class, not the middle, as occurred on Thursday. Provost said these days posed a problem because not all classes began on the usual schedule of 9:25 or 10:50; there were labs, for example, that started on the hour. He said that clarification could be made next time; if the University opens at 10:00, students would meet the next whole class period.

Professor Ken Carson asked who complaints about closing should be directed to. Chancellor Obear said to him. He is supposed to make the decision no later than 4:00 a.m. Provost Grayson Walker is second in command, and Mr. George Ross third. Mr. Marc Cutright explained that as soon as he is informed of a closing, he faxes all the major radio and television stations. Several faculty complained that WUTC did not have the announcement as early as other stations. Although Mr. Cutright certainly considers WUTC one of the main stations, they do not have a FAX machine and sometimes cannot be reached by phone; that is why WUTC did not have the information as soon as some of the other stations. Professor Phil Kazemersky asked that the University Information Line also be updated; when he called on Friday, he got closing information for Thursday. Mr. Richard Brown said that he is having two additional lines added in security to help update people. President Butterfield said that more people were needed to spread the news that the University was closing after night classes had already begun.

Chancellor Obear said that he would purchase a FAX machine for WUTC; Mr. Ralph Moser agreed that money could be found for that purpose.

August and January Return to School Dates for Faculty

Next President Butterfield brought up the question of dates faculty are to return to campus in August and January. Different departments seem to be handling it different ways. Professor Renée Lorraine asked why it would be necessary to return to campus August 5. Professor Verbie Prevost said that she could understand the request that faculty be on campus the week before classes begin, but observed that not all faculty appear then.

Provost Walker said that he views it as desirable for faculty to be on campus the week before classes start to help with advising. He notes, however, that some departments fill the schedule with functions and special programs then. He knows of no policy statement under development and would prefer to keep it that way. He has not attempted to be more specific to allow for flexibility. With respect to January, since classes start Friday, we really need faculty to be on campus to advise students; however, he would still prefer not to have a written rule and believes it is up to the department head to see that there are enough faculty on campus to do the advising.

Professor Mike Russell said that he would like to leave it the way the Provost stated it: Faculty should be on campus to help with advising the week before classes start in August and on January 2 or 3 when classes begin the Friday of that week. Professor Prevost said that we need to take advising students seriously. Professor John Lynch said that many faculty are on campus on weekends and during breaks when they are not required to be here, serving the interests of the University. He would like the policy to remain as it is; he agrees that advisement of students is important.

Recommendation to Amend the Academic Calendar

President Butterfield called for a motion on Terry Carney’s proposal to change the calendar, which involved shortening Fall Break and adding a second reading day to Spring Semester. Professor Nick Honerkamp moved, and Professor Terry Carney seconded the motion.

With regard to point one, Professor Mike Russell said that because we have had the fall break for only a short time, he does not like the idea of shortening it. He encourages his students to return on time from fall break by scheduling a test. If something is to be changed, perhaps we should abolish it, rather than shorten it. Professor Margaret Trimpey said that students enjoyed the break for catching up; she does not want to abolish it.

With regard to point two, Professor Tom Bibler asked what happens during the second reading day. Are we shortening the time between spring and summer sessions? Professor Carney said yes. Professor Betsy Darken recalled earlier discussion of the academic calendar which brought out the importance of the day of the week January 1 occurred. She would like to be prepared in the event of a snow day. Professor Margaret Trimpey suggested splitting the motion and voting on the items separately. Professor Ken Carson asked if there was already a committee which looked at scheduling. President Butterfield explained that if changes are needed, a committee is appointed. Professor Carney said that we have a fixed perpetual calendar now. Professor Darken said that she does not want to lose a Wednesday night class; she would like to have fourteen weeks for them too and speaks for the motion. Professor Prevost wondered if we could have Fall break beginning on a Friday and going through Tuesday; then Wednesday would not be missed.

Professor Renée Lorraine moved to amend part one of the motion to have Friday, Monday and Tuesday as the fall break days rather than Monday, Tuesday, and Wednesday, in order to take care of the Monday night class problem. Professor Tom Bibler moved to table the motion and take it up at the next regularly scheduled Faculty Council meeting.

Terry Carney is to convene a meeting with Ken Carson, Renée Lorraine, and Margaret Trimpey to discuss how missing Friday class affects scheduling. They will report back at the March 7 meeting.

Adjournment

The meeting was adjourned at 5:07 p.m.

Respectfully submitted,

Sally Young

Secretary

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