Exam Accommodation FAQs
By: Holly Zuckerman--Access Coordinator
How do I take exams at the DRC with accommodations?
If you are a registered student with the DRC, and you have the approved accommodations of taking your exams here, then you must fill out a Proctor Request Form (they can be found in a box on my door, or you can print them off here) and turn it in to me 3 business days prior to your scheduled exam date. You should fill out one form per class that you plan on taking your exams here for. Once the form is submitted to me, I will make sure that everything is prepared for you to take your exam here. You just have to show up at my office at the scheduled exam time to take your exam.
What do I do with the proctor request form to have it properly filled out?
The top section of the proctor request form should be completely filled out by you, the student. Make sure all of the information at the top is completed so that I know who's taking the exam, for what class, and who the professor is and how to get in touch with you or the professor. If you know ahead of time when all of your exams will be scheduled (they might be listed in your syllabus), you can fill them all in on one sheet for each class. Just keep in touch with me if any of the dates change so that I can make the change on my schedule. If you don't know when your exams will be, just fill out a new form each time you find out that you have an exam coming up.
The middle section of the proctor request form should be completely filled out by your professor. If it is not filled out completely, I may not know how I'm supposed to obtain the exam from them, where they would like it delivered when it's completed, or what materials I'm supposed to make sure are included with your exam, such as a calculator or scantron. And if the form is not signed by your professor, I will not accept it.
Once the form is completed, please make sure that you get it back from your professor and turn it in to me. If I am not in my office, please leave the form in the green envelope on my door.
When do I need to turn in my proctor request form so that it's on time?
3 business days prior to your scheduled exam date.
If your exam is on:
Turn in by:
How do I schedule my extended time if I have back to back classes?
Typically we will start your exam at your regularly scheduled class time, and apply the extended time to the end. But if you have a class after your exam, and no class before your scheduled exam, then we can start your exam earlier instead. For 8am classes, we will have to reschedule for a later time in the day since we open at 8am. If you cannot start your exam earlier and cannot stay later because of back to back classes, then you will need to reschedule your exam (see next FAQ below).
What if I need to change the scheduled time of my exam?
All schedule changes must be approved by your professor. If you know ahead of time that you might have back to back classes and will need to change the time of your exam, talk to your professor about it when you get them to sign your proctor form, and put on your form for the test time the time that you plan on taking the exam. Otherwise I am going to schedule you for your original scheduled time, and it may be very inconvenient to have to change that time at the last minute.
How do I schedule quizzes?
For regularly scheduled quizzes, fill out one proctor form. For the test date, write in the day of the week that you will typically have the quiz. This way I will know that every Wednesday, for example, I can expect you to have a quiz. If the quiz is at the beginning of the class, plan to come to take your quiz early enough that you will have time to complete the quiz and get back to class by the time the rest of the class finishes the quiz. If the quiz is at the end of the class, leave the class when the quiz starts, and come as quickly as you can to the DRC to take yours. If a schedule conflict exists with either of these options, work it out with your professor and let me know what you will do about it.
For pop quizzes, fill out one proctor form. For the test date, write in the days of the week that you have class (i.e. MWF, TR, etc.) and for the time write in the time your class starts. I will get in touch with your professor and have them email me before the class time if there will be a quiz, and as soon as I know, I will notify you. Then you should come to the DRC with enough time before class to take the quiz and get to class by the time your classmates finish the quiz.
For randomly scheduled pop quizzes (like the professor's not even sure when it will occur), we will need to work it out with your professor.
What happens if I miss an exam or know I'm going to miss an exam?
In this case, you will have to take it up with your professor. Rescheduling a missed exam is dependent on whatever their classroom policy is regarding makeup exams. The only time we might have any influence over this is if your reason for missing the exam has anything to do with your disability or accommodations. If you know ahead of time that you are going to miss an exam, I would really appreciate it if you'd let me know so that I can take you off the schedule and plan for you not to be there.