General Regulations
Family Educational Rights and Privacy Act
A student’s record is regarded as confidential, and release of the record or of information contained therein is governed by the federal law on “Family Educational Rights and Privacy.’’ Only directory information, such as a student’s name, address, telephone listing, major fields of study, participation in officially recognized activities and sports, dates of attendance, degrees and awards received, and the most recent previous educational agency or institution attended by the student, may be released by the institution without consent of the student unless the student has asked UTC to withhold such information. The law also provides for the release of information to University personnel with a legitimate educational interest, other institutions engaged in research (provided information is not revealed to any other parties), and certain federal and state government officials.
A student may inspect and review records and is entitled to challenge the content of records. However, the student may be denied access to a parent’s financial statement and to confidential letters and statements of recommendation which were placed in the University’s records prior to January 1, 1975.
Honor Code
The Honor Code is based upon the assumption that the student recognizes the fundamental importance of honesty in all dealings within the University community and that education is a cooperative enterprise between student and teacher and between student and student. Any act of dishonesty violates and weakens this relationship and lessens the value of the education which the student is pursuing. The Honor Code and the Honor Court and its procedures are detailed in the Student Handbook.
Records
The Office of Records and Registration maintains an academic record on any student who has ever attended UTC. This record includes the student’s name, Social Security number, birthdate, and credits from other colleges. It includes all courses which a student has taken at UTC with credit hours, grades, and cumulative grade point average. Academic suspension or dismissal is recorded as well as academic probation.
Transcripts
Transcripts of a student’s record are released only with the student’s written authorization. There is a $2 fee for each transcript request that is mailed or picked up, and a $5 fee to send transcripts via fax. Transcripts issued to other UT campuses are free. Requests should be made to the Office of Records and Registration in advance of the date the transcripts are needed. The processing of transcripts may take as long as two weeks at the beginning or end of a term. Transcript request forms are available in the Transcript Office, Race Hall, and on line at www.utc.edu/Records-Registration/TranscriptRequest.pdf.
Transcripts are not released for students who have an indebtedness of any type to the University.
