How about using OneNet to store data?
The server is backed up frequently. So data that makes it to the
server should be fairly secure. However, if you have large files and a
slow connection at home, it is just not worth waiting hours for data
that could be carried on a USB key and loaded in minutes. If you have
no network connectivity at home, OneNet is not even an option.
What about size?
Yes, size matters. CDRs will hold 640 megabytes (megs) of data. Zip
disks will hold either 100 or 250 megs of data. USB Keys can hold
anywhere from 16megs to 4000 megs (4 gigabytes). The current price
break seems to be around the 128meg or the 256megs size right now as
these sizes can be had for between $20 and $40 dollars (August 2004)if
you shop the sales some.
But wait, there is more!
They are not just storage devices. You can buy USB Keys with audio
capability which turn them into a solid state walkman or a digital
voice recorder. The Walker Teaching Resource Center (Karen) had a model
that not only stores data, but also had a radio linked button set and a
laser pointer. This allows her to carry her powerpoint presentation to
a podium computer, advance the slides with the remote buttons and point
out key points with the laser. Sort of an all-in-one presentation
package. Here is a link to some of those.
http://www.buy.com/prod/Creative_Labs_Muvo_NX_128MB_Holds_up_to_32_Songs/q/loc/101/90126871.html
http://www.kanguru.com/presmouse.html
So look at a USB Key next time you need to carry data with you. They
are pretty convenient.
How to get to files on Onenet
There are 4 supported ways to upload or download
your files to your OneNEt file storage space. Each faculty is
given 200 megabytes of space on OneNet but you can call the help desk
and ask for more if you need it. As usual, each of the following
methods of accessing your space has draw backs and advantages. By
knowing which method does what, you can pick the way that works best
for you.
The OneNet web interface
Go to Onenet web site and log in with your OneNet
username and password.
Pros - This interface works from anywhere on
the web. It works with a wide variety of web browsers and has a
good reliability history.
Cons - This method only allows you to upload and
download one file at a time. If you are dealing with a large
number of files, this will take a long, long time.
Internet Explorer FTP
Using Internet Explorer, go to the following web
address, ftp://oneftp.utc.edu/
A windows should pop up and ask you for your
OneNet username and password.
Pros - Makes your Internet Explorer act just like
your Windows explorer. You can copy and paste multiple files and
directories fairly easily.
Cons - Does not work with other browsers.
Remembers your login until you close the browser.
NetDrive
Type in the server name of oneftp.utc.edu and this
program will connect OneNet as just another hard drive on your computer.
Pros - Any server can be attached as just
another hard drive on your computer. This allows all programs to
open and save to this new hard drive while in actuality; the data is
being uploaded to the server. Really easy to work with. You can
copy and paste multiple files and directories fairly easily.
Cons - This program has had issues with
reliability. Sometimes it works perfectly other times, something
hangs in the system. It only works with Windows machines
Novell Client32
OneNet is a Novell program. This is the
Novel program to connect your server space as another hard drive.
Pros - Because it is a Novell native program, this
is the fastest way to upload and download files to the server. It
is 4 to 10 times faster than the above methods. It is easy to use
as the server appears as just another hard drive on the computer.
You can copy and paste multiple files and directories fairly
easily.
Cons - It only works from campus. The other
programs will work from anywhere. It completely takes over your
login process to Windows. If it stops working, you cannot even
get into your computer. It has had a few reliability
issues. It only works with Windows machines. It only works with
Novell servers (OneNet is a Novell server but most of the others
servers on campus are not. Juno, Ulysses, etc) (added 3-29-04)
Copying Excel data without copying the formulas
Problem: You want the data but every time you copy and paste it,
you see error messages because the formulas now point to either the
wrong cells or cells that do not exist. You just want the numbers
right? This is also helpful for stripping the formulas out of
cells.
To keep the results of a formula but not the formula itself, just copy
the appropriate cells and choose paste special. Then choose
‘values’ and click OK.
The value numbers are retained in the cells in which you pasted without
the formulas that generated them. You can also paste over the
original cells which in effect strips the formula and leaves the values
in the same cells from which they were showing.
Added 3-22-04
Easy Drop-Down Menus
Would you like to spice up your web pages with some neat pull down
menus that hold your links? Now you do not need to know how to code in
html to have this advanced feature. Just go to the web site
below, type in your links and it will generate the code for you.
Take this code and paste it into your current web page according to the
instructions and your will have a individualized drop down menu of
links. The only decision you will have to make is whether to have
a go button or not. I personally don’t care for go buttons.
If I choose a link it should know that is where I want to go. Check it
out.
Drop Down list generator
http://javascript.internet.com/generators/drop-down-menu.html
See it in action on the following page. Our very own Joe
Wilferth uses it to keep his web page clean while at the same
time having links to information his students need.
http://oneweb.utc.edu/~Joe-Wilferth/courses/
Added 1-11-04
Taking control of your Email
Did you know that you can access your email in a variety of
different ways? Our UTC email server can handle several connection
methods and each one has various attributes that will help you access
your email in the manner you want.
How does it do this?
There are two main protocols that are used to connect to the UTC
email server, IMAP and POP3. IMAP stands for Internet Message Access
Protocol and POP3 stands for Post Office Protocol revision 3 and is the
older of the two. POP3 was designed to go get your email and then
delete it from the server and it does this really well. IMAP was
designed to work with your email on the server, so it allows you to
create subdirectories and to move email around into these
subdirectories on the server. Added 10-13-03
Email automatically comes to your office computer. (POP3 protocol)
This is the simplest method of getting email. All that is required
is a connection to the internet and your computer can pick up your
email from your inbox on the email server (pop.utc.edu). As soon as
your computer has your email, it is deleted from the server making room
for other email. All of your email is stored on your own hard drive.
This works wonderfully if you only want your email going to one
computer. It is a problem though if you want to be able to get your
email from several computers or see it from the web-mail interface of
OneNet. The emails are no longer on the email server after they are
downloaded (POP’ed) to your computer. The POP3 protocol can be
manipulated a little bit by delaying when emails get deleted or by
picking only one computer to delete the email and the rest that you use
to just copy them. So other computers have a chance to retrieve a copy,
but you still are not assured that all computers will have all emails.
Email stays on the email server (imap.utc.edu) and you just connect
to it from any computer to read them. (IMAP protocol) This is a great
method of being able to see your email from lots of different
computers. You can check your email from the office, from home and from
on the road using the Web-Mail interface of OneNet. You can even have
subdirectories on the server in which to file your email. The main
problems with this method are that all the messages are stored on the
server taking up a limited amount space. If you are the type of person
who deletes emails often, this is not a problem. If you happen to want
to be able to refer back to old emails, you may run into storage space
issues by saving all of your old emails on the server. This is
especially true if you receive a lot of attachments in your
email. Added 10-13-03
Web interface email using OneNet
You can also choose to only work with your email using the web
interface that is part of OneNet. This system uses the IMAP protocol
similar to the way an email program on your personal computer would.
Web-Mail allows you to create subdirectories on the server and to
create rules to sort incoming mail into these subdirectories. This
system allows you to see your email from any computer that has a World
Wide Web connection. The drawbacks are the same as that for using IMAP,
namely storage space concerns, as well as a possible lack of features
that you could find in another email program that runs from your
desktop (spell check).
Added 10-13-03
Transposing a column of data in Excel to a row of data
Problem: Your data is up and down and you need it
side to side.
Do you know how to transpose a column of data in Excel to a row of
data?
Here’s how.
1. Select the cells you want to copy
2. Choose Edit>Copy (or ctrl-C)
3. Right click on the cell that you wan the data to start in.
4. Choose Paste Special and choose ‘Transpose’ then click OK.
Copying from a column transposes to a row. Copying from a row
transposes to a column.
**** You can also use paste special to copy formulas and transpose
them. If the formula refers to the cell above the original cell that
you copied, it will transpose to referring to the cell to the left of
the new cell into which you paste.
Added 9-29-03
Macintosh users on Windows Machines
Are you one of the people who learned to use a computer on a
Macintosh and now have to use a Windows machine?
Here is help!
Added 9-22-03
Printing from the Web. Example, from WebASIS.
Problem: What you see on your screen
is not what you see on your printed page.
So you are using the new WebASIS system but when
you try and print something like your class rolls it seems to garble
the output. What you see on the screen is not what you see on the
page. This usually means that the font has been set for easy
viewing on the screen and not good printing on the page. Try
making the font size smaller and then choose print preview to see if it
has done any good. This should correct most print formatting
issues.
In Internet Explorer, go to View > Text
Size and choose a smaller size. Now go to File > Print Preview
and see what it looks like.
In Mozilla, go to File > Page Setup and
choose Shrink to fit page width. Now go to File > Print Preview and
see what it looks like.
Added 9-15-03
