Project Expenditures, Reporting
and Evaluation:
1. To be eligible for funding from the Technology
Committee, a project must supply, in addition to the other items on the
Proposal Form, a statement of goals and objectives, a methodology to achieve
these goals, evaluation criteria, and a plan of how to measure the success of
the project.
2. By August 1 of
the following year, every funded project manager must electronically file a
report with the Chair of the Committee detailing the project expenditures and
results, and an evaluation of the success of the project. These reports will be made available through
the Technology Committee website.
3. All projects are
funded for one year. Each project has until the end of the UTC fiscal year to
spend project funds. Any money
remaining in the account after July 1 will be returned to the Technology
Committee. The unit submitting the
proposal may, in special circumstances, appeal in writing to the Chair of the
Committee for an extension, to be granted at the decision of the Chair.
Basis for funding:
1. The Technology Committee funds projects that
effectively apply technology to improve the educational processes at the
University. Such projects are not
limited to academic units.
2. Every project
must directly affect the students, through the teaching and learning process or
the broader educational mission of the University. The Committee seeks to achieve a breadth of impact by funding a
wide range of projects.
3. In order to
optimize scarce resources, the Technology Committee requires documentation of
need before it will fund a project.
Projects may cite the results of the periodic academic and program
review processes as supporting justification.
4. To be considered
for funding, a project must describe the impact, if any, of the project on
current IT operations, including existing technology laboratories, the Help
Desk, Networking Services, IT security, Safety and Security, Training, and
Facilities Management.
5. The Technology
Committee has no obligation to fund replacement equipment, even though the
original equipment was purchased with Technology Fee money. Similarly, the Committee will consider, but
is not obligated to fund, proposals for the repair, maintenance, or ongoing
operational costs of equipment purchased with Technology Fee funds.
6. The Technology
Committee encourages and supports the use of shared resources. Any request for equipment must include a
plan to collect and report information about the level of use of the
equipment. For assistance with
developing such a plan, contact the Chair of the IT Advisory Council.
Financial Procedures:
1. At the first meeting in the fall, but no later
than September 30, a UTC financial officer will present a report of the
previous year’s Student Technology Fee account, including actual income,
awards, actual expenditures, and any returned and unallocated funds available
for use.
2. The Technology
Committee may make awards from returned and unallocated funds of previous
years. The projects so funded may be
previously proposed projects and/or new proposals, at the discretion of the
Committee.