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Office of Veterans' Affairs

Students receiving educational assistance through the Department of Veteran Affairs must contact the VA Certifying Official in the Records Office in order to be certified for financial benefits related to UTC enrollment. In order to report attendance records the VA in a timely manner, faculty are requested to notify the Certifying Official when veteran student never attend or quit attending classes.

How to Apply

How to Start Receiving Benefits at UTC

  • When you attend Orientation and register for classes, you need to go meet with your VA School Certifying Official in the Records Office in 109 Race Hall to submit your paperwork.
  • If you are a Veteran and this is your first time attending school on the GI Bill, you will need to submit:
    • A copy of your Certificate of Eligibility (when you apply for GI Bill benefits, the VA will mail you a Certificate of Eligibility approving your request for benefits.  It will take several weeks to receive this document.  If you have not received it by the time you register for classes, please submit a copy of your Application for Benefits)
    • Your most recent DD-214.
  • If you are a Veteran and you are transferring the GI Bill from another school to UTC, you will need to submit:
    • A copy of your Certificate of Eligibility (when you apply for GI Bill benefits, the VA will mail you a Certificate of Eligibility approving your request for benefits.  It will take several weeks to receive this document.  If you have not received it by the time you register for classes, please submit a copy of your Application for Benefits)
    • Your most recent DD-214 and
    • Complete a 22-1995 Request for Change of Program or Place of Training at
  • http://gibill.va.gov/resources/student_handouts/
  • If you are the Dependent or Spouse of a Veteran, you will need to submit:
    • A copy of your Certificate of Eligibility (when you apply for GI Bill benefits, the VA will mail you a Certificate of Eligibility approving your request for benefits.  It will take several weeks to receive this document.  If you have not received it by the time you register for classes, please submit a copy of your Application for Benefits)

What Happens Next

  • The VA School Certifying Official will evaluate any prior credit earned.  He/she will then look at your registration to determine which courses will apply to your degree.  Those courses will be reported to the Department of Veterans Affairs through an on-line database. 
  • Each semester that you are consistently enrolled at UTC, the VA School Certifying Official will automatically certify your registration.  If you stop attending for any reason, please notify the VA School Certifying Office that you would like to be certified for benefits when you return to school.
  • If you are receiving Chapter 30, 33, 35, 1606, or 1607 benefits:
    • When you can see a bill for your classes in your MocsNet Account, ask your VA School Certifying Official for a Deferment Form.  Take the Deferment Form to the Bursars Office.  It will make your tuition and fees due on the last day of the semester.  To avoid being dropped from classes for non-payment of fees, you must submit this form before the published fee payment deadline.
    • When it is time to pre-register for classes, if you still have a tuition and fees balance, you will still be allowed to register.  Go to the UTC Records Office and ask for a Drop/Add form.  Complete the form and take it to the Bursars Office.  Let the Customer Service Representative that you are receiving GI Bill Benefits and need a signature to override the monetary hold.  Return the form to the Records Office.
  • If you are receiving Chapter 31 benefits:
    • Contact your Vocational Rehabilitation Counselor then come to the Records Office in 109 Race Hall to get your DAV forms to take to the Bursars Office, Bookstore, and Parking Services.

Full-Time

  • For Fall and Spring, full-time status is 12 hours.  See chart for Summer:

Money

  • To see current rates, go to http://gibill.va.gov/resources/benefits_resources/rate_tables.html
  • If you are receiving Chapter 35 benefits, you will receive monthly payments from the VA by direct deposit.
  • If you are receiving Chapter 30 benefits, you will receive monthly payments from the VA by direct deposit.  You will have to verify your enrollment with the VA at the end of each month at this link.  https://www.gibill.va.gov/wave/index.do
  • If you are receiving Chapter 1606 benefits, you will receive monthly payments from the VA by direct deposit.  You will have to verify your enrollment with the VA at the end of each month at this link.  https://www.gibill.va.gov/wave/index.do
  • If you are receiving Chapter 1607 benefits, you will receive monthly payments from the VA by direct deposit.  You will have to verify your enrollment with the VA at the end of each month at this link.  https://www.gibill.va.gov/wave/index.do
  • If you are receiving Chapter 33 benefits, payment for your tuition and fees will be electronically transferred to the Bursars Office.  You will receive monthly BAH payments from the VA by direct deposit.  You will receive your book stipend by direct deposit.

How to Change Direct Deposit

  • If you are currently receiving benefits or have received benefits in the last year, the WAVE onlinesystem is the simplest way to update your address and Direct Deposit information. This only applies to Montgomery GI Bill or REAP recipients. For VEAP, DEA, and Post-9/11 GI Bill recipients you must contact us via telephone or via the "Ask a Question" tab on top of this page.
  • To update your Direct Deposit or address online:
    • Click here to access the WAVE web site. 
    • Click the tab that says "log in instructions" at the top of the page,and follow the instructions to log on to WAVE.
    • On the main menu page once you have logged in, click the link to the left that says "Direct Deposit Enrollment Form" or "Change of Address" depending on what you need to do. Both procedures can be completed online.
    • If you don't have access to WAVE, these requests can be submitted using the "Ask a Question" tab in the "Questions and Answers" section of the GI BILL web site.
  • To update your Direct Deposit or Address by phone:
    • You can contact our Direct Deposit center at 1-877-838-2778 to update your Direct Deposit information. Changes of address can be completed by calling 1-888-GIBILL-1 (1-888-442-4551).

Yellow Ribbon Program Information

  • Chapter 33 student-veterans who have been rated at the 100% level on the Certificate of Eligibility by the Department of Veterans Affairs (or transferees) are eligible for the Yellow Ribbon Program.
  • Please click here for more information.