D. Whenever records are released to any third party, a written statement shall accompany the records’ release stating that the release is conditional upon the third party not permitting any other party to have access to the records without the student’s written consent. This requirement does not apply to disclosures to parents of dependent students; disclosures made pursuant to court orders, lawfully issued subpoenas, or litigation; disclosures of directory information; disclosures made in connection with a disciplinary proceeding; or disclosures made to parents of a violation of law, rule or policy governing the use or possession of alcohol or a controlled substance, if the student is under age 21 at the time of the disclosure; or a party who is identified as the provider or creator of an education record.
V. Destruction of Education Records
All or part of a student's education records may at any time be removed from a file and destroyed by University personnel authorized to perform such act. However, once a student requests access to his or her records, such removal and destruction may not occur until access has been granted.
VI. Custodians of Education Records
The Registrar shall serve as custodian of all undergraduate student education records maintained by the Office of Records. The Director of Graduate School shall serve as custodian of graduate student education records. All other student education records shall be in the custody of Student Development.
VII. University Resources
Questions related to FERPA or the University’s policies concerning the privacy of students’ education records should be directed to the Records Office, 109 Race Hall, 615 McCallie Avenue, Chattanooga, TN 37403, (423) 425-4416. Additional information can be found on the website of the Records Office, www.utc.edu/Administration/Records.
Complaints concerning alleged failures by the University to comply with the requirements of FERPA may be filed with the Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202-5901.