|The University of Tennessee at Chattanooga
Faculty Council Minutes
October 30, 1997
Signal Mountain Room
Elected Members Present: Ralph Anderson, Karen Casey, Joe Dumas, Fritz Efaw, Marvin Ernst, Gene Ezell, Diane Halstead, Jim Hiestand, Deborah McAllister, Jonathan Mies, Judy Miler, Verbie Prevost, Laurie Prather, Farhad Raiszadeh, Rebecca Rochat, Ann Stapleton, Vicki Steinberg, Jim Stroud, Felicia Sturzer, John Trimpey, Bruce Wallace, Randy Whitson
Elected Members Absent: Tatiana Allen, Jim Avery, Boris Belinskiy, Mike Biderman, Valerie Rutledge, Prakash Damshala, Phil Giffin, Renee Lorraine, Greg O'Dea, Marea Rankin, Mac Smotherman, Larry Tillman, Margaret Trimpey
Ex-Officio Members Present: Sheila Delacroix, Jane Harbaugh, Tim Summerlin
Among the Guests Present: Tom Payne, Vince Pelligrino, Herb Burhenn, Lanny Janeksela, Dick Gruetzmacher, Richard Brown
Important Actions and Announcements
*Faculty Council endorsed the following recommendations of the Budget and Economic Status Committee:
1. That current budgetary restrictions not adversely impact Summer programs or net revenues.
2. Develop a consistent and fiscally sound Summer School policy that supports and enhances the quality of existing programs.
Further, Faculty Council recommended that the 1996 Summer expenditures be used as a planning budget for 1998.
1. Call to order at 3:20 p.m.
2. Approval of minutes was moved by Prof. Sturzer, seconded by Prof. Anderson. Correct last line of the Announcements section of the minutes to read ...Blue Cross has a new "Point of Service" plan which has more restrictions than Preferred Care but not as many physicians as the HMO. Also, point c) of Prof. Butterfield's report should read ... sewer construction along Scrappy Moore field ... With these corrections, the motion passed unanimously.
3. Committee Reports. Prof. Tom Payne, Chair of the Budget and Economic Status Committee, presented the report of that Committee on Summer School Funding. A complete copy of the report is attached. Summarizing, there are two major recommendations contained in the report:
It is important that:
1. Current budgetary restrictions do not adversely impact programs of net revenues, and
2. A consistent and fiscally sound summer school policy be developed that both supports and enhances the quality of existing programs.
Prof. Payne's discussion of the report started with the observation that the problem with the summer budget is the structure, i.e. academic year salaries are fixed costs, summer salaries are elective. UTC needs a policy to help academic administrators make budget decisions. The summer school budget was on the order of $1,000,000 in 1996, and was cut to $857,000 last year. This budget may be unrealistic, and ignores the income side of the summer school picture. Included in the report is a survey of peer institutions. Note class size lower limits, reported as lower level/upper level/grad. Also note that adjunct usage is typically lower in the summer. In summer school salary as a percentage of academic year salary, our 9.375% (75% of 3/24) per course is close to that of our local schools (MTSU is at 80% of academic year salary, or 10% per course). Faculty Council received the report, and Prof. Payne stated that Budget and Economic Status is prepared to cooperate with the Administration in developing a plan.
Prof. Hiestand asked for a reiteration of the statement that Summer School always makes money. The Provost agreed. Prof. Butterfield asked for an explanation of the structure problem, and Prof. Payne repeated the anomaly that Summer classes are exactly like academic year classes from a credit standpoint, but are not funded in the same way. The formula provides a budget, but UTC controls the total expenditures. Prof. Butterfield also asked if the recommendations would come in time to influence decisions for the coming summer. The response was not clear.
Prof. Butterfield moved, and Prof. Margaret Trimpey seconded a motion that the two recommendations of the Budget and Economic Status Committee be approved by Faculty Council.
In further discussion, Prof. John Trimpey observed that Faculty Council had already recommended a return to the 1996 summer expenditures (not budget) to prevent further erosion of Summer School. Prof. Ernst pointed out that the Deans and Department Heads need a working figure for Summer 1998 right now.
An amendment to the motion was moved by Prof. Ernst, seconded by Prof. Efaw. The amendment added to endorsement of the two recommendations of the Budget and Economic Status Committee the additional recommendation that the Summer expenditures from 1996 be used as a planning base for 1998.
Prof. Payne noted that the actual 1997 expenditure was only $75,000 less than the expenditure in 1996 (which was about $1,100,000.)
The amendment passed unanimously. The main motion as amended passed unanimously.
The Provost observed that the Budget and Economic Status Committee participated in the planning last summer as requested, but had some problems getting reliable numbers on the income side. The institution must decide what the objectives of Summer School are, it could be program driven or profit driven. One problem with the Summer School budget is that it bridges two academic years. After last Summer, the carry forward was $280,000 instead of the $550,000 needed for next Summer (presumably because the excess of income over cost to cover the other $270,000 was included in the prior years budget). Prof. Butterfield observed that information on Summer 1998 registration and schedule dates was confused and came from several sources. The Provost responded that we need to push the date of scheduling and registration back to the point where reasonable guarantees could be offered to the students that the courses would actually happen. The Spring Stars will list courses and hours, but details and registration for classes will not be allowed until a later date. The Provost will press for a policy on the amount of Summer School income to be devoted to instructional cost. Prof. Ernst asked if Summer School budget and expenditures will someday be the same? The Provost said that this was true in 1991, and a goal to return to. Prof. Butterfield asked if we could get information on the overhead costs of Summer School? Prof. Payne observed that responsible budgeting and expenditures should match, and that is a goal of the Budget and Economic Status Committee.
President Ezell stated that Vice Chancellor Ross could not attend this meeting, and his report will be delayed until next week.
Vice Chancellor Richard Brown presented a report on the status of difficulties in Grote Hall. He has met with the Grote Faculty and identified perceived problems with the building. The University will update and improve the HVAC system, which has a variety of major problems. They are also planning repairs to the roof, whose membrane sealing system has failed. The duct work is to be repaired and reinsulated, and finally the compressed air system has seriously deteriorated and needs to be replaced. In the short term, local air compressors will be used. Substantial improvements are expected by the end of December.
Prof. Butterfield reminded Council that Prof. John Trimpey had encountered problems with unauthorized students being registered in closed classes and independent study in this semester. Brenda Davis has conferred with Prof. Trimpey and will narrow the loopholes.
Prof. Butterfield reported that a meeting with the local legislative delegation has been arranged for Nov. 24th at 1 p.m. in the Raccoon Mountain Room. Notice attached. Faculty and staff are invited to attend.
The Provost announced that the United Way campaign is winding up. Please complete any pledges that have not been submitted and get them to Sandy Zitkus as soon as possible.
The Council adjourned at 4:27 p.m.
Dr. Terry Carney