General description of membership: The Exempt Staff Council will consist of twelve (12) to fifteen (15) representatives elected from predetermined employee groupings based on organization, type of position, or other criterion by which a community of interest can be established. Such representational units shall be established such that there will be at least one representative for each twenty (20) regular exempt staff members in the represented group, with exceptions made by the ESC as needed. Representational units will be reviewed prior to each general election and adjusted as necessary by a committee of ESC members appointed by the ESC Chair.
Eligibility: Any regular full-time or part-time exempt staff member who has completed six months of continuous service with UTC on January 1 of th year of general election is eligible to vote in elections and to serve as a representative, with the exception of individuals with faculty rank and individuals reporting directly to the Chancellor.
Alternate: The alternate will attend meetings in the absence of the representative and is welcome to attend meetings with the representative. However, only one vote will be allowed from each representational unit. The area representative will be the voting member, and the alternate will cast a vote in the representative’s absence. The alternate will assume the role of representative should the elected representative resign, transfer to a position outside the representational unit, or become ineligible due to change in job status. When the alternate assumes the duties of the vacant representative, the Chair will appoint a new alternate for the remainder of the term; the new alternate would ordinarily be the individual on the original area ballot with the next highest number of votes.
A representative who changes positions during a term may complete his/her term if the new position falls in the same employee representational unit for which he/she was elected. If the new position is outside of the original representational unit, the alternate will assume the vacancy, per Section B 3 of these by-laws.
Representative-at-Large: A representative who transfers to an eligible exempt position outside his/her representational unit may continue to serve on the ESC as a Representative-at-Large for the remainder of his/her term. A Representative-at-Large may continue to serve the ESC in an officer capacity and may participate in all ESC activities.
The Director of Human Resources, the immediate past chair (if not a current representative), and a member of the Executive Team appointed by the Chancellor will serve as ex-officio non-voting members of the Exempt Staff Council.